PAYROLL SUPERVISOR

Pengiklan Anonim; Kota Probolinggo; On-site; IDR 240,000,000 - 480,000,000; Full time

Job summary

Pengiklan Anonim in Indonesia seeks a Payroll Leader to manage end-to-end monthly payroll, ensuring accurate overtime, premiums, and attendance data before processing. The role also covers payroll disbursement and reporting, with oversight of BPJS contributions and tax compliance.

The candidate will supervise and mentor the payroll team, improve SOPs, and coordinate with Finance, Production, and HR to ensure accuracy and regulatory compliance under UU Cipta Kerja and PPh 21 regulations.

Qualifications

• Bachelor's degree in Accounting, Finance, HRM, or related field.
• Minimum 4–5 years in Payroll or Compensation & Benefits, with at least 2 years in a Supervisor/Lead role.
• Mandatory experience in manufacturing or factory industry with large headcount and complex overtime.
• Strong knowledge of PPh 21 tax regulations.
• Understanding of Indonesian labor regulations including UU Cipta Kerja and BPJS procedures.

Responsibilities

• Lead end-to-end monthly payroll process.
• Ensure accuracy of overtime, premiums, and other salary components.
• Verify attendance data against leave and permissions before payroll.
• Disburse payroll funds and ensure on-time salary transfers.
• Prepare payroll reports and support internal/external audits.
• Oversee HRIS maintenance and participate in system migrations.

Skills

Leadership

Problem solving

Communication

Attention to detail

Education

Bachelor's degree in Accounting or Finance

Tools

HRIS

Advanced Excel (VLOOKUP, Pivot)

Macros/VBA (advantage)

Job description

Lead and execute the end-to-end monthly payroll process.

Ensure the accuracy of overtime calculations, premiums, and other specific salary components.

Verify time and attendance data from the system against leave, sick leave, and permission records before processing payroll.

Manage payroll fund disbursements and ensure that employee salaries are transferred on time according to the company's payroll schedule.

Tax and Social Security Compliance

Calculate, withhold, and report employee Income Tax Article 21 (PPh 21) in accordance with the latest applicable tax regulations, including the Effective Rate (TER) system.

Manage the administration and calculation of BPJS Kesehatan and BPJS Ketenagakerjaan contributions, including Old-Age Security (JHT), Work Accident Insurance (JKK), Death Insurance (JKM), Pension Security (JP), and Job Loss Insurance (JKP), ensuring that all monthly contributions are paid on time.

Ensure that all company payroll policies comply with applicable Indonesian Labor Law and the Job Creation Law (UU Cipta Kerja).

Leadership and Team Management

Supervise, mentor, and evaluate the daily performance of payroll team members.

Foster a collaborative team culture, minimize individualistic work practices, and implement a robust cross-checking system to prevent human errors and potential fraud.

Initiate improvements and updates to payroll Standard Operating Procedures (SOPs) to enhance efficiency and adapt to new systems.

Reporting, Auditing, and HRIS

Prepare monthly payroll reports, labor cost analyses, and payroll data reconciliations to support the Finance and Accounting teams.

Support internal and external audits by preparing and providing the required labor cost and payroll documentation.

Oversee the use and maintenance of the Human Resources Information System (HRIS) and actively participate in new system implementation or migration projects.

Requirements

Bachelor's degree (S1) in Accounting, Finance, Human Resource Management, or a related field.

Minimum of 4-5 years of experience in Payroll or Compensation & Benefits, including at least 2 years in a Supervisor or Team Lead position.

Mandatory experience in the manufacturing or factory industry, preferably in a large-headcount environment, with a strong understanding of factory working hours, shift schedules, and complex overtime calculations.

Strong knowledge of the latest PPh 21 tax regulations. Brevet A and B tax certifications are a significant advantage.

Good understanding of Indonesian labor regulations, including the Job Creation Law (UU Cipta Kerja), and BPJS Ketenagakerjaan and BPJS Kesehatan procedures.

Proficient in Microsoft Excel, including advanced formulas and functions such as VLOOKUP, HLOOKUP, IF, and Pivot Tables. Knowledge of Macros/VBA is an advantage.

Experience using Human Resources Information Systems (HRIS).

Strong leadership skills, with the ability to guide, support, and firmly manage team members, particularly when dealing with resistance to change or demanding work environments.

High integrity in maintaining salary confidentiality and strong attention to detail and numerical accuracy.

Excellent problem-solving skills to resolve attendance data discrepancies and employee payroll-related complaints.

Strong communication and coordination skills when working with other departments, particularly Finance, Production, and internal HR teams.