Senior Payroll Administrator

NEX Entertainment; Tangerang; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

NEX Entertainment is seeking a meticulous Senior Payroll Administrator to oversee end-to-end payroll for full-time employees, freelancers, and partners in BSD, Indonesia. You will manage Talenta HRIS, ensure BPJS, PPh 21, WLKP, and Disnaker compliance, and coordinate with HR, Legal, and Finance to deliver accurate payroll data.

In this role, you will verify attendance, reconcile data, and handle contracts and onboarding/offboarding documents while maintaining strict confidentiality and data

Qualifications

• Bachelor’s degree in finance, accounting, HR, business administration, or related field is required.
• 2–4 years of payroll/HR operations experience with strong payroll focus.
• Proficiency in Mekari Talenta HRIS and advanced Excel (VLOOKUP, XLOOKUP, Pivot Tables).
• In-depth knowledge of Indonesian labor laws (BPJS Kesehatan/Ketenagakerjaan, PPh 21, WLKP, Disnaker).
• Strong numerical accuracy, analytical mindset, and discretion with sensitive salary data.

Responsibilities

• Execute end-to-end monthly payroll for employees, freelancers, and partners, including base salary, allowances, overtime, bonuses, and deductions.
• Maintain and update employee master data and HRIS records (Talenta).
• Reconcile attendance, leave, overtime, and late arrivals in Talenta prior to payroll finalization.
• Audit and verify supporting documents before payments; generate payroll summaries and labor cost reports.
• Administer BPJS registrations and tax data; coordinate with Legal for WLKP and Disnaker compliance; manage contracts and onboarding/offboarding documents.

Skills

High numerical accuracy

Analytical skills

Organizational abilities

Education

Bachelor’s Degree in Finance, Accounting, Human Resources, Business Administration, or related fields

Tools

Mekari Talenta HRIS

Microsoft Excel

Job description

NEX Entertainment is a dynamic digital entertainment company, revolutionizing the landscape of live streaming, content creation, and talent management. We are dedicated to bringing a fast-forward, next-level experience for talented individuals seeking to make their mark in the digital world.

NEX Entertainment is a leading marketing agency focusing on TikTok GO, a new business line launched by TikTok in December 2024 to enable F&B and Travel brands to sell vouchers, bookings, and experiences through content-driven commerce.

As an official partner of TikTok, we have worked closely with the TikTok team to incubate, test, launch, and scale TikTok GO. With 5,000+ creators under management and >50% month-on-month growth, we are rapidly expanding our global footprint — including the US market.

We envision building the next-generation content platform, where creators don’t just create content — they build sustainable careers.

Our mission is to democratize content and monetize talent through a powerful combination of technology and human connection.

We envision building the next generation content creation platform, offering a platform that not only showcases talent but also provides an unparalleled entertainment experience for audiences worldwide.

We are looking for a meticulous and structured Senior Payroll Administrator to oversee end-to-end payroll operations for full-time employees, freelancers, and partners. In this role, you will manage HRIS administration (Talenta), ensure compliance with Indonesian labor regulations (BPJS, PPh 21, WLKP, Disnaker), and serve as a reliable liaison between employees, HR, Legal, and Finance teams.

Key Responsibilities

1. Employee Payroll & HRIS Administration (Talenta)

• Execute end-to-end monthly employee payroll accurately and on schedule, including base salary, allowances, overtime, incentives, bonuses, and deductions.
• Manage and regularly update employee master data, organizational structure, salaries, employment statuses, and attendance records in Talenta HRIS.
• Reconcile attendance, leave, time-off, overtimes, and late arrivals in Talenta prior to finalizing payroll.
• Assist employees with Talenta system inquiries and operational issues.

2. Freelancer & Partner Compensation Processing

• Calculate fees, bonuses, and performance-based compensation for freelancers and partners based on rate cards, project deliverables, attendance, or performance reports.
• Audit and verify all supporting documents (Agreements, Confirmation Letters, BAST, Invoices, Timesheets, and Approval workflows) before payment processing.

3. Data Verification, Reconciliation & Reporting

• Perform cross-verification between HRIS data, agreements, invoices, BAST, and internal approvals to eliminate discrepancies.
• Partner with the Finance team for payroll reconciliation, payment processing, and reporting.
• Generate monthly payroll summaries, payment recaps, attendance logs, and labor cost reports.
• Securely archive all payroll records, contracts, invoices, and approval documents for auditing purposes while maintaining strict data confidentiality.

4. Statutory Compliance, BPJS, Tax & Labor Relations

• Administer BPJS Kesehatan and BPJS Ketenagakerjaan registrations, updates, and monthly contributions.
• Prepare accurate data for PPh 21 (Income Tax) calculations in coordination with Tax/Finance.
• Collaborate with the Legal team to fulfill WLKP (Wajib Lapor Ketenagakerjaan) and other labor law compliance requirements.
• Prepare, submit, and track official correspondence, applications, and documentation required by Disnaker(Department of Manpower).

5. Employee & Vendor Support

• Serve as the primary point of contact for inquiries regarding payslips, tax withholdings, BPJS, leave balances, and fee schedules.
• Investigate and resolve payment discrepancies in collaboration with HR, Finance, and Operations teams.
• Prepare, issue, renew, and track employment contracts (PKWT, PKWTT, Freelance/Mitra Agreements, NDAs, and Addendums) by completing employee-specific details based on templates and drafts provided by Legal, in coordination with Legal and HR.
• Monitor contract expiration dates and coordinate timely probation evaluations, contract renewals or non-renewals with the relevant stakeholders.
• Handle onboarding and offboarding HR documentation, including welcome kits, employee IDs, resignation letters, clearance forms, exit interviews, and other related employment documents.

Qualifications & Requirements

• Education: Bachelor’s Degree in Finance, Accounting, Human Resources, Business Administration, or related fields.
• Experience: 2–4 years of proven experience as a Payroll Specialist, HR Operations, or HR Generalist with strong payroll focus.
• Tool Proficiency: Advanced expertise in Mekari Talenta HRIS and Microsoft Excel (VLOOKUP, XLOOKUP, Pivot Tables, Complex Formulas).
• Compliance Knowledge: In-depth knowledge of Indonesian labor laws, BPJS Kesehatan/Ketenagakerjaan, PPh 21, WLKP, and Disnaker procedures.
• Soft Skills: High numerical accuracy, sharp analytical skills, strong organizational abilities, and absolute discretion when handling sensitive salary data.

Location:

BSD, Indoneisa

Job Type:

Full-Time

Working Arrangement:

Monday - Friday (10.00 - 18.00 WIB)