Operations Officer - Custom Program

BINUS Group; Jakarta Pusat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

BINA NUSANTARA is seeking a Training Coordinator to manage pre-training logistics, organize customized programs, and coordinate with vendors and facilitators in Jakarta. The role requires ensuring materials, attendance, and calendars are prepared and aligned with training modules.

Responsibilities include preparing training reports, distribution of certificates, maintaining records, and driving continuous improvements within the training function.

Qualifications

• Minimum Bachelor Degree
• Minimum 2 years of working experience

Responsibilities

• Prepare scheduling process for lecturers and team (pre-training)
• Organize preparation of customized training programs and related documents
• Input participants database to system and update training calendars
• Coordinate vendor requirements, venues, dates, and logistics
• Ensure training materials are prepared and ready for execution
• Brief facilitators and align training modules with materials
• Provide training reports, evaluations, and certificates
• Maintain training records and client satisfaction indexes
• Suggest improvements and support Quality Management System

Education

Bachelor degree

Tools

SAP

Job description

It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business.

Pre-Training Activities

• Prepare the scheduling process for lecturers and team.
• Organize preparation of all customized training programs:
  • Create purchase order in SAP
  • Prepare assignment letter of facilitator, material of training and slide presentation
  • Prepare attendance list of participant and facilitator, rundown training, form best participant and best group, daily price and best price, the consumption, etc.
  • Input the participants database to system
• Accommodate the vendor requirements and ensure fulfill process before the execution. (e.g., venue, date, period, transportation for training in outside Jakarta, etc.)
• Ensure the material of training is available and ready before the execution (e.g., ensure revision, copying)
• Ensure readiness of the participant equipment for training (e.g., name tag, desk name, pen, etc.)
• Brief facilitator and arrange final meeting
• Ensure alignment between material and training module
• Check and inform participant list, training venue and rundown training activities to facilitator
• Update and maintain training calendars

During Trainig Activities

• Ensure training program event arrangement (e.g., facility, administration, food & beverage, etc.)
• Ensure the attendance of facilitator during training.
• Acts as liaison between vendor and executive education

Post-Training Activities

• Provide the training report, recap and inform the evaluation training to all participants.
• Report training evaluation to direct supervisor
• Prepare and distribute the training certificate
• Maintain training records (e.g., trainee lists, schedules, attendance sheets)
• Provide client satisfaction index.
• Ensure improvement in related training module

Management Support Activities

• Provide Report to direct Supervisor
• Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)
• Perform activities related to Quality Management System
• Perform additional tasks related to key responsibilities as required by Direct Supervisor

Education Requirement

• Minimum Bachelor Degree

Work Exposure/ Experience

• Minimum 2 years of working experience

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

BINA NUSANTARA started with a dream and a sense of determination. Founded by Joseph Wibowo Hadipoespito and Theresia Widia Soerjaningsih, this education institution has gone through many stages, and overcome various barriers. It still stands strong and grand despite the competition.