Learning Operations and Facilities Staff

YBN - Head Office; Indonesia; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

BINA NUSANTARA is seeking a Secretariat/Administration support role to assist with the planning and documentation of Professional Development programs. The position involves handling training data, preparing materials, and coordinating with supervisors for PD activities.

The candidate should have a D3 or higher, good communication, and a willingness to learn; no prior work experience required. This role focuses on operational support within BINUS programs.

Qualifications

• Diploma (D3) in a relevant field is required; higher is preferred.
• No prior working experience required; fresh graduates are welcome.
• Strong organizational and communication skills to handle Secretariat tasks.

Responsibilities

• Update and maintain training data and documentation for programs.
• Provide operational support for PD-related activities and events.
• Assist in distributing learning materials and preparing handouts.
• Document handouts, questionnaires and materials used for Training Programs.
• Support data collection and reporting for PD program outcomes.

Skills

Secretariat tasks

Administration

Communication skills

Education

Diploma (D3) or higher, preferably S1

Job description

Pre-Implementation

• Support providing data Opened PD program with target pool participants


• Support arranging schedule training


• Upload schedule training in website/LMS


• Do booking room and facilities for PD Programs


• Support analyzing the training schedule in order to make it realize on time


• Support in designing and distributing of brochure/flyer/etc. of PD programs


• Support data related external training realization


• Support in producing report related realization of Professional Development Program


• Arrange the operational facilities and documents needed for Training Need Assessment that require in PD Program Implementation

PD Program Implementation

• Support preparing and executing the operational support for implementation of PD programs


• Prepare and replicate learning material (handouts, Ice Breaker, Evaluation, etc.)


• Support providing all learning materials and facilities (icebreakers, case studies, handout)


• Assist supervisor in execute various PD Programs


• Execute questionnaires distribution and recap the data


• Prepare the payment request align with procedures needed


• Responsible to documented all handouts, questionnaires and other materials that use for Training Program


• Support all activities/data/documentation that related to BCLD


• Process registration and answers routine inquiries regarding topics, schedules, and locations

Post Implementation

• Support BINUS Quality Assurance (data, documents and visiting)


• Support in providing data and document needed related to quality assurance in BINUS


• Producing report related implementation of PD programs


• Support in conducting customer satisfaction questionnaires


• Support in conducting data analyze in order to produce a report


• Support direct supervisor in proposing improvement in business process related to operational mechanism


• Provide administration information regarding BCL&D process (e.g., IDP implementation, external training realization)

General Activity

• Update and maintain training data & database (Administration and Documentation)


• Ensure quality management compliance for all data and documents


• Support in providing report periodically to direct supervisor


• Support in providing suggestion to direct supervisor for improvement related to operational activities


• Perform activities related to Quality Management System


• Perform other activities as assigned by direct supervisor

General Requirement

• Minimum holder Diploma (D3) Degree in relevant field, preferable S1 in any major

Work Exposure/ Experience

• No working experience

Special Skill

• Good in secretariat or administration tasks


• Good communication skill

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

BINA NUSANTARA started with a dream and a sense of determination. Founded by Joseph Wibowo Hadipoespito and Theresia Widia Soerjaningsih, this education institution has gone through many stages, and overcome various barriers. It still stands strong and grand despite the competition.