Operations Associate Manager

Binus University International; Pagedangan; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Binus University International is seeking a Senior Staff in Finance and Operations to manage weekly reimbursements, procurement activities, reporting, and data integrity. The role requires coordinating with multiple units to ensure efficient administrative processes and timely communication.

The candidate should have a minimum of a Bachelor’s degree and 2–4 years of experience, with a proven ability to supervise processes and improve operational efficiency.

Qualifications

• Bachelor degree required.
• 2–4 years of working experience; senior staff level preferred.
• Strong time management and data accuracy are essential.

Responsibilities

• Conduct and monitor the Weekly reimbursement process.
• Conduct and monitor Procurement Process: PR, PO and related activities.
• Prepare and monitor quarterly invoices.
• Provide monthly and yearly financial reports.
• Monitor operations inventory and data accuracy.
• Oversee efficiency of operational processes.
• Coordinate Participants & Staff data and ensure data validity.
• Handle incoming/outgoing letters and administrative communications.
• Collaborate with related units to improve operations.

Skills

Procurement

Financial reporting

Data management

Operations coordination

Education

Bachelor's degree

Job description

It’s fun to work in a company where people truly BELIEVE in what they are doing!

We’re committed to bringing passion and customer focus to the business.

• Conduct and monitor the Weekly reimbursement process
• Conduct and monitor Procurement Process : PR, PO and etc
• Conduct and monitor quarterly invoices
• Provide Finance Monthly report and Yearly basis summary report.
• Monitor operations inventory
• Oversee efficiency of operational processes
• Monitor and update the Participants & Staffs data
• Ensure the validity of Participants & Staffs information data
• Conduct and monitor the Incoming – Outgoing letters
• Coordinate with other related units regarding the operations process
• Monitor all administrative functions as per requirement
• Implement improved operational measures and policies that promotes efficiency
• Assist in Coordinating daily, weekly and monthly services provided by external parties
• Support academic process especially related with documentation, such as certificate, participants stipendium, pedagogy demands, etc.
• Support recruitment process, especially related with incoming/outgoing formal letters, etc

Management Support Activities:

• Provide Report to direct Supervisor.
• Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost).
• Perform activities related to Quality Management System.
• Perform additional tasks related to key responsibilities as required by Direct Supervisor.

General Requirement:

• Minimum Bachelor Degree

Work Exposure/Experience:

• Minimum 2 years in Senior Staff level positions or
• Minimum 4 years of working experiences

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!