Secretary

PT ESSA Industries Indonesia Tbk.; Banggai; On-site; IDR 72,000,000 - 120,000,000; Full time

Job summary

PT ESSA Industries Indonesia Tbk. is seeking a Secretary to become a key partner in supporting our leaders and ensuring smooth day-to-day administrative operations.

You will coordinate schedules, manage correspondence, and provide proactive administrative support to keep priorities on track in a fast-paced site environment.

Qualifications

• Bachelor’s degree in Secretarial Studies, Business Administration, Management, or related field.
• 3–5 years of experience as a Secretary or in a similar administrative role.
• Strong organizational and time-management skills with ability to manage multiple priorities.

Responsibilities

• Manage inventory of office stationery and pantry supplies.
• Monitor cleanliness of the Main Control Building (MCB) with the office team.
• Create and submit Service Request Requisitions for Operations and Site Head and MCB.
• Develop and maintain an organized filing system for documents.
• Manage all correspondence for the Operations and Site Head including emails and calls.
• Schedule meetings and prepare meeting rooms as needed.
• Print, copy, and scan documents as required.
• Receive and verify invoices for accuracy.
• Maintain tidiness of MCB areas including workplace, meeting rooms, and pantry.
• Generate monthly inventory reports.
• Adhere to and reinforce OHS and Environmental Management System policies.
• Implement SMK3 and SML for a safe, healthy, and environmentally friendly workplace.
• Identify unsafe conditions and report to relevant parties to prevent risks.

Skills

Communication skills

Discretion

Stakeholder coordination

Independent worker

Education

Bachelor’s degree in Secretarial/Business Admin

Tools

Microsoft Office

Job description

We’re Hiring Secretary!

Join our team and become a key partner in supporting our leaders and ensuring seamless day-to-day administrative operations. In this role, you will coordinate schedules and meetings, manage correspondence and documentation, facilitate communication across stakeholders, and provide proactive administrative support to keep priorities on track. If you are organized, detail-oriented, discreet, and confident in managing multiple priorities in a fast-paced environment, we invite you to grow with us and make an impact.

Work Location: Site Banggai Ammonia Plant – Kabupaten Banggai

Job Requirements

• Bachelor’s degree in Secretarial Studies, Business Administration, Management, or a related field.
• Minimum 3–5 years of experience as a Secretary, Executive Secretary, Personal Assistant, or similar administrative role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills in Bahasa Indonesia and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiar with digital collaboration tools.
• Experienced in managing schedules, meetings, correspondence, documentation, travel arrangements, and administrative coordination.
• Strong attention to detail and accuracy in handling documents and information.
• Demonstrates professionalism, confidentiality, integrity, and discretion when handling sensitive information.
• Strong interpersonal and stakeholder-management skills, with the ability to coordinate effectively with internal and external parties.
• Proactive, responsive, adaptable, and able to work independently in a fast-paced environment.
• Willing to work on-site and support business/operational activities as required.

Job Responsibilities

• Manage the department's inventory, including office stationery and pantry supplies, ensuring availability.
• Ensure the cleanliness of the Main Control Building (MCB) by monitoring the daily activities of the office girl.
• Create and submit Service Request Requisitions (SRR) for all needs of the Operations and Site Head and the MCB.
• Develop and maintain an organized filing system for documents.
• Manage all correspondence, including emails, letters, and phone calls, for the Operations and Site Head.
• Schedule meetings and reservations and prepare meeting rooms as needed.
• Perform printing, copying, and scanning of documents.
• Receive and verify the accuracy of invoices.
• Maintain the tidiness of all areas within the MCB, including the workplace, meeting rooms, prayer room (Musholla), and pantry.
• Create monthly reports related to inventory.
• Adhere to, promote, and reinforce compliance with OHS and Environmental Management System policies and regulations.
• Perform other duties as assigned by management.
• Implementing SMK3 (Occupational Health and Safety Management System) and SML (Environmental Management System) to create a work environment that is healthy, safe, and environmentally friendly.
• Taking action and reporting to all relevant parties if unsafe conditions and actions are found in the workplace that can endanger the environment and threaten occupational safety and health.

About Us

PT ESSA Industries Indonesia Tbk, formerly known as PT Surya Esa Perkasa Tbk., underwent a transformative rebrand on 2022 to better align withs its vision of leading Indonesia’s drive toward world class industrialization. Established in 2006, the company initially ventured into LPG and Condensate production withs its refinery facility in Palembang. Over the years, it expanded its operations, notably entering the Ammonia production sector through its subsidiary, PT Panca Amara Utama, at the Banggai Ammonia Plant in Sulawesi Tengah. ESSA has evolved into a leading company committed to contributing to Indonesia’s world class industrialization process. The company place a strong emphasis on environmental, social and sustainability considerations in all its endeavors. With records of accomplishment of innovation and excellence, ESSA continues to play a pivotal role in shaping Indonesia’s industrial landscape.