Secretary

Akraya Group; Sulawesi Tengah; On-site; IDR 70,000,000 - 110,000,000; Full time

Job summary

PT ESSA Industries Indonesia Tbk is seeking a hands-on Administrator/Secretary to support day-to-day operations and coordinate calendars, meetings, and communications. The role emphasizes discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include handling invoices, filing, inventory-related tasks, and ensuring compliance with health, safety, and environmental policies.

Qualifications

• Bachelor’s degree in Secretarial Studies, Business Administration, Management, or a related field.
• 3–5 years of experience as a Secretary, Executive Secretary, Personal Assistant, or similar role.
• Strong organizational and time-management skills to manage multiple priorities and deadlines.
• Excellent written and verbal communication in Bahasa Indonesia and English.
• Proficient in Microsoft Office and familiar with digital collaboration tools.
• Experience managing schedules, meetings, correspondence, documentation, travel arrangements, and coordination.
• Attention to detail and accuracy; maintain confidentiality and discretion.

Responsibilities

• Coordinate schedules and meetings and manage correspondence for the department.
• Create and submit service requests and maintain organized filing systems.
• Monitor invoices, and ensure orderly documentation and reporting.
• Maintain cleanliness and organization of office spaces and common areas.
• Prepare monthly inventory reports and ensure compliance with safety policies.
• Support on-site operations and assist with travel arrangements when needed.
• Communicate with internal and external stakeholders to ensure smooth operations.

Skills

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Stakeholder management

Discretion

Proactive attitude

Independence

Education

Bachelor’s degree in Secretarial Studies, Business Administration, Management, or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

3 - 5 Years

Contract

Job Description

Join our team and become a key partner in supporting our leaders and ensuringseamless day-to-day administrative operations. In this role, you willcoordinate schedules and meetings, manage correspondence and documentation,facilitate communication across stakeholders, and provide proactiveadministrative support to keep priorities on track. If you are organized,detail-oriented, discreet, and confident in managing multiple priorities in afast-paced environment, we invite you to grow with us and make an impact.

Job Requirements

• Bachelor’sdegree in Secretarial Studies, Business Administration, Management, or arelated field.
• Minimum3–5 years of experience as a Secretary, Executive Secretary,Personal Assistant, or similar administrative role.
• Strongorganizational and time-management skills, with the ability to managemultiple priorities and deadlines.
• Excellentwritten and verbal communication skills in Bahasa Indonesia and English.
• Proficientin Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarwith digital collaboration tools.
• Experiencedin managing schedules, meetings, correspondence, documentation, travelarrangements, and administrative coordination.
• Strongattention to detail and accuracy in handling documents and information.
• Demonstratesprofessionalism, confidentiality, integrity, and discretion whenhandling sensitive information.
• Stronginterpersonal and stakeholder-management skills, with the ability tocoordinate effectively with internal and external parties.
• Proactive,responsive, adaptable, and able to work independently in a fast-pacedenvironment.
• Willingto work on-site and support business/operational activities as required.

Job Responsibilities:

• Managethe department's inventory, including office stationery and pantrysupplies, ensuring availability.
• Ensurethe cleanliness of the Main Control Building (MCB) by monitoring the dailyactivities of the office girl.
• Createand submit Service Request Requisitions (SRR) for all needs of theOperations and Site Head and the MCB.
• Developand maintain an organized filing system for documents.
• Manageall correspondence, including emails, letters, and phone calls, for theOperations and Site Head.
• Schedulemeetings and reservations and prepare meeting rooms as needed.
• Performprinting, copying, and scanning of documents.
• Receiveand verify the accuracy of invoices.
• Maintainthe tidiness of all areas within the MCB, including the workplace, meetingrooms, prayer room (Musholla), and pantry.
• Createmonthly reports related to inventory.
• Adhereto, promote, and reinforce compliance with OHS and EnvironmentalManagement System policies and regulations.
• Performother duties as assigned by management.
• Implementing SMK3 (Occupational Health and SafetyManagement System) and SML (Environmental Management System) to create awork environment that is healthy, safe, and environmentally friendly.
• Taking action and reporting to all relevantparties if unsafe conditions and actions are found in the workplace thatcan endanger the environment and threaten occupational safety and health.

About Us

PT ESSA Industries Indonesia Tbk, formerly known as PT Surya EsaPerkasa Tbk., underwent a transformative rebrand on 2022 to better align withsits vision of leading Indonesia’s drive toward world class industrialization.Established in 2006, the company initially ventured into LPG and Condensateproduction withs its refinery facility in Palembang. Over the years, itexpanded its operations, notably entering the Ammonia production sector throughits subsidiary, PT Panca Amara Utama, at the Banggai Ammonia Plant in SulawesiTengah. ESSA has evolved into a leading company committed to contributing toIndonesia’s world class industrialization process. The company place a strongemphasis on environmental, social and sustainability considerations in all itsendeavors. With records of accomplishment of innovation and excellence, ESSAcontinues to play a pivotal role in shaping Indonesia’s industrial landscape.

Job Snapshot

Updated Date

15-09-2026

Job ID

AKR196

Department

Operations & Site

Location