Law Firm Office Manager: Lead Operations & Team

Wijaya & Co; Indonesia; On-site; IDR 150,000,000 - 210,000,000; Full time

Job summary

Wijaya & Co is seeking an experienced Office Manager to oversee daily operations of our law office in Indonesia. You will work closely with firm partners to keep calendars, coordinate meetings, and ensure smooth administrative flows that enable lawyers to focus on client matters.

Key responsibilities include HR and recruitment, budgeting and billing oversight, technology management, and maintaining client relations.

Qualifications

• Experience leading office teams and coordinating multiple tasks.
• Strong planning, calendar management, and meeting coordination.
• Familiarity with budgeting, billing and financial processes.
• Ability to maintain professional client relations in a law firm.
• Knowledge of common legal software applications.

Responsibilities

• Oversee and streamline administrative tasks to ensure smooth office operations.
• Maintain and organize attorney calendars, ensuring deadlines and appointments are met.
• Schedule appointments and coordinate meetings with clients and internal teams.
• Ensure office equipment is well-maintained and operational.
• Recruit and onboard attorneys, paralegals, and support staff.
• Manage and support firm employees and foster a productive work environment.
• Handle budgeting, billing, and collections to maintain the firm’s financial health.
• Monitor expenses and ensure cost-effective operations.
• Manage the firm’s technology needs, including implementing and maintaining software solutions.
• Troubleshoot technical issues and ensure the team has the tools they need to succeed.
• Serve as a key point of contact for clients and interface with them for inquiries and updates.
• Provide critical support to attorneys, paralegals, legal secretaries, and other personnel.

Skills

Leadership

Organization

Budgeting

Billing

Client relations

Legal software

Tools

Legal software

Job description

Wijaya & Co is seeking an experienced Office Manager to oversee daily operations of our law office in Indonesia. You will work closely with firm partners to keep calendars, coordinate meetings, and ensure smooth administrative flows that enable lawyers to focus on client matters.

Key responsibilities include HR and recruitment, budgeting and billing oversight, technology management, and maintaining client relations.