MIS Executive - SCM

Greythr; Jakarta Pusat; On-site; IDR 72,000,000 - 108,000,000; Full time

Job summary

Greythr is seeking an MIS Executive – SCM to consolidate, analyze, and report SCM data across procurement, purchase orders, material delivery, logistics, inventory, and material status for project sites and head office. This role ensures timely availability of SCM information to support project management, planning, and material control teams, enabling quick identification of delays and corrective actions.

The ideal candidate has 2–5 years in MIS/SCM, strong MS Excel skills, and familiarity with

Qualifications

• Bachelor's degree or Diploma in a related discipline with SCM focus
• Experience in MIS, SCM, procurement, material control, logistics, or project coordination preferred
• Construction/Data Centre industry experience is an advantage

Responsibilities

• Prepare and maintain daily, weekly, and monthly SCM MIS reports.
• Consolidate procurement and material-related data from internal teams and suppliers.
• Develop and maintain SCM dashboards, trackers, and management reports.
• Monitor PO status, supplier confirmations, manufacturing, dispatch and delivery timelines.
• Track material deliveries and coordinate with site teams for updates.
• Ensure data accuracy and maintain documentation for SCM reports and trackers.

Skills

MS Excel

Data analysis

PO tracking

Dashboard reporting

ERP systems

Education

Bachelor's degree in Supply Chain Management, Business Administration, Engineering, Commerce, or related discipline

Job description

Department: Supply Chain Management (SCM)

Function: MIS / Procurement & Material Control

Reports To: SCM Manager / SCM Head

Location: Project Site / Head Office

JOB DESCRIPTION

Position Details

Designation: MIS Executive – SCM

Department: Supply Chain Management (SCM)

Function: MIS / Procurement & Material Control

Reports To: SCM Manager / SCM Head

Location: Project Site / Head Office

Industry: Data Centre Projects

1. Job Purpose

The MIS Executive – SCM is responsible for managing, consolidating, analysing, and reporting Supply Chain Management data related to procurement, purchase orders, material deliveries, logistics, inventory, and material status.

The role will ensure accurate and timely availability of SCM information to support project management, procurement, planning, and material control teams in monitoring supply chain performance, identifying delays, and taking timely corrective actions.

2. Key Responsibilities

A. MIS & Reporting

• Prepare and maintain daily, weekly, and monthly SCM MIS reports.
• Consolidate procurement and material-related data from various internal teams and suppliers.
• Develop and maintain SCM dashboards, trackers, and management reports.
• Ensure timely submission and circulation of SCM reports to relevant stakeholders.
• Analyse SCM data and highlight key issues, delays, trends, and exceptions.
• Prepare reports and presentations for project review and management meetings.
• Maintain a systematic database of procurement and material-related information.

B. Procurement Tracking

• Monitor and update the status of Purchase Orders (POs), including PO issuance, supplier confirmation, manufacturing, dispatch, and delivery.
• Track procurement status against project requirements and planned dates.
• Maintain records of supplier commitments and expected delivery dates.
• Follow up with Procurement and SCM teams for pending PO and procurement information.
• Identify critical and long-lead items requiring management attention.

C. Material Delivery & Logistics Tracking

• Maintain material delivery trackers covering planned delivery dates, dispatch dates, shipment details, ETA, and actual site delivery.
• Monitor Planned vs. Actual material delivery performance.
• Coordinate with procurement, logistics, material control, and site teams to obtain updated delivery information.
• Track material shipments from origin to project site.
• Highlight delayed or at-risk deliveries and ensure timely escalation.
• Maintain records of materials received at site and pending deliveries.

D. Data Management & Coordination

• Ensure accuracy, completeness, and consistency of SCM data across trackers and reports.
• Coordinate with Procurement, Planning, Project Controls, Material Control, Logistics, Engineering, and Site teams to obtain required information.
• Reconcile data between procurement records, material trackers, delivery documents, and site records.
• Follow up with responsible team members for missing or outdated information.
• Maintain proper documentation and version control for SCM reports and trackers.

E. Material & Inventory Monitoring

• Support monitoring of material availability against project requirements.
• Track material received, pending, damaged, short-supplied, or rejected materials where applicable.
• Coordinate with the Material Control team to maintain updated material status.
• Support identification of potential material shortages that may impact project activities.
• Provide material status information to Planning and Project Controls teams for schedule monitoring.

F. Management Support & Analysis

• Prepare SCM performance summaries for management review.
• Provide data and analysis for project review meetings.
• Highlight critical procurement and delivery issues requiring management intervention.
• Support preparation of recovery and mitigation reports for delayed materials.
• Maintain historical SCM data for trend analysis and future planning.
• Assist management in making data-driven decisions related to procurement and material delivery.

3. Key Deliverables

• Daily / Weekly / Monthly SCM MIS Reports
• Purchase Order Status Report
• Procurement Tracker
• Material Delivery Tracker
• Long Lead & Critical Material Tracker
• Planned vs. Actual Delivery Report
• Material Received / Pending Report
• Supplier Status Report
• SCM Dashboard
• Management Presentation / Review Reports
• Procurement and Material Data Records

4. Required Qualifications

• Bachelor's degree or Diploma in Supply Chain Management, Business Administration, Engineering, Commerce, or a related discipline.
• Relevant experience in MIS, SCM, procurement, material control, logistics, or project coordination.
• Experience in the construction, MEP, infrastructure, or data centre industry will be an advantage.

5. Required Skills

Technical Skills

• Strong proficiency in MS Excel.
• Knowledge of Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, IF functions, data validation, filtering, and data analysis.
• Ability to prepare professional MIS reports and dashboards.
• Knowledge of ERP/procurement systems such as SAP, Oracle, or similar systems is an advantage.
• Basic understanding of procurement and supply-chain processes.
• Good documentation and data-management skills.

Functional Skills

• Procurement and PO tracking.
• Material delivery and logistics tracking.
• Supplier follow-up and coordination.
• Data analysis and reporting.
• Material status monitoring.
• Basic understanding of project schedules and material requirements.

Soft Skills

• Strong attention to detail.
• Good communication and coordination skills.
• Strong follow-up and ownership.
• Ability to work with multiple departments.
• Ability to work under deadlines.
• Problem-solving and analytical approach.
• Good organisational and documentation skills.

6. Experience

Preferred Experience: 2–5 years in MIS, SCM, Procurement, Material Control, Logistics, or a related function.

Experience in construction / MEP / data centre projects will be preferred.

7. Key Performance Indicators (KPIs)

• Accuracy of SCM MIS reports and data.
• Timely submission of daily, weekly, and monthly reports.
• Accuracy and completeness of PO and procurement status.
• Accuracy of material delivery and ETA information.
• Timely identification and escalation of delayed/critical materials.
• Compliance with tracker and database update requirements.
• Timely coordination and follow-up with relevant stakeholders.
• Quality and usefulness of management reports and dashboards.