Mass Recruitment Sumatera

XL Smart career; Kota Medan ᯔᯩᯑᯉ᯲; On-site; IDR 180,000,000 - 240,000,000; Full time

Job summary

XL Smart career is seeking a capable Recruitment Specialist to execute end-to-end recruitment for non-salesforce roles at Head Office and with outsourced manpower, ensuring timely fulfillment and quality hiring.

You will source, maintain candidate data, manage high-volume hiring, coordinate with outsourcing vendors, monitor performance, and produce daily to monthly hiring reports in collaboration with HCIS for workforce analytics and continuous improvement.

Responsibilities

• Recruitment Execution & Monitoring for Non Salesforce Head Office
• Sourcing support, maintain database and candidate invitation (psikotes, interview, online training).
• Manage high-volume hiring for non salesforce positions in Head Office.
• Ensure timely manpower fulfillment based on approved headcount.
• Coordinate with outsourcing vendors/DOP for candidate supply and fulfillment.
• Monitor vendor performance (quality, speed, and quantity).
• Manage candidate invitations and communications for Career Day events, BAU selection processes, training programs, and OJT activities.
• Consolidate end-to-end hiring data, including candidate pipeline tracking, training attendance, and Day-1 OJT attendance monitoring.
• Prepare and maintain hiring reports daily, weekly, and monthly, coordinating with HCIS for accurate management reporting and workforce analytics.
• Conduct vendor performance reviews, monitor recruitment metrics, and develop gamification reports to drive engagement and fulfillment excellence among recruitment partners.

Job description

To execute end-to-end recruitment processes for Non salesforce in Head Office and outsourced manpower across all directorate ensuring timely fulfillment, quality hiring, reporting and efficient deployment in line with business needs.

Key Responsibilities :

1. Recruitment Execution & Monitoring for Non Salesforce Head Office

• Sourcing support, maintain database and candidate invitation (psikotes, interview, online training).
• Manage high-volume hiring for non salesforce positions in Head Office.
• Ensure timely manpower fulfillment based on approved headcount.
• Coordinate with outsourcing vendors/DOP for candidate supply and fulfillment.
• Monitor vendor performance (quality, speed, and quantity).
• Manage candidate invitations and communications for Career Day events, business-as-usual (BAU) selection processes, training programs, and OJT (On-the Job Training) activities.
• Consolidate end-to-end hiring data, including candidate pipeline tracking, training attendance, and Day-1 OJT actual attendance monitoring.
• Prepare and maintain hiring reports on a daily, weekly, and monthly basis, while coordinating with the HCIS team to ensure accurate management reporting and workforce analytics.
• Conduct vendor performance reviews, monitor recruitment performance metrics, and develop gamification reports to drive engagement, accountability, and fulfillment excellence among recruitment partners.

KPI :

• % Hiring Achievement
• SLA