Mandarin-Speaking Executive PA & Travel Coordinator

PT FAJAR KABEL INDONESIA; Cikarang; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

PT FAJAR KABEL INDONESIA is seeking a Personal Assistant to support executive leadership with administrative, communication, and organisational duties in West Java. The role requires coordinating travel, meetings, and reporting, while preparing communications and maintaining project records.

Ideal candidates hold a minimum of a Bachelor's degree in Secretarial Studies or related fields, with at least 2 years of PA experience. Mandarin fluency is required; English is a plus.

Qualifications

• Bachelor's degree in Secretarial Studies, Business Administration, Management, or Communications.
• Minimum 2 years experience as a Personal Assistant.
• Fluent in Mandarin; English proficiency is an advantage.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask and meet deadlines.
• Holds a valid driving license (SIM A or C) and willing to travel.

Responsibilities

• Complete all assigned work tasks.
• Monitor supervisor's email regarding reporting and provide responses as needed.
• Delegate work in the absence of the supervisor.
• Prepare communications on behalf of the supervisor.
• Answer telephone calls on behalf of the supervisor.
• Arrange travel and travel plans for the supervisor.
• Organise and plan meetings on behalf of the supervisor.
• Prepare or organise any files that may be required by the supervisor.
• Maintain all files and digital records for ongoing projects.
• Create and distribute meeting minutes for monthly and other meetings.
• Work with the administration team to create spreadsheets and presentation information for various meetings.
• Prepare conference rooms for presentations and staff meetings.

Skills

Mandarin

Communication

MS Office

English

Driving

Education

Bachelor's degree in Secretarial Studies, Business Administration, Management, or Communication Sciences

Job description

PT FAJAR KABEL INDONESIA is seeking a Personal Assistant to support executive leadership with administrative, communication, and organisational duties in West Java. The role requires coordinating travel, meetings, and reporting, while preparing communications and maintaining project records.

Ideal candidates hold a minimum of a Bachelor's degree in Secretarial Studies or related fields, with at least 2 years of PA experience. Mandarin fluency is required; English is a plus.