Logistic Admin (Mandarin Speaker)

CATL; Karawang Barat; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

CATL in Karawang Barat is seeking an organized Administrative Assistant to handle document control, filing, and office communications. You will support PMC with invoice verification, tax compliance, and meeting coordination, ensuring data accuracy and secure records.

The role focuses on streamlining admin processes, managing office supplies, and maintaining up-to-date records for audits, with attention to detail and reliability in a fast-paced environment.

Responsibilities

• Document Handling & Record Management: Systematically organize and file all approved invoices, tax documents, and receipts (both physical and digital).
• Maintain up-to-date filing systems: Scan, copy, and archive documents to ensure data is secure and easily retrievable for audits.
• Administrative Support & Communication: Handle incoming calls, route messages to the PMC team, and manage general department emails. Draft, proofread, and format basic correspondence, memos, and routine office letters.
• Invoice Checking & Tax Compliance: Perform initial checking of incoming vendor invoices against purchase orders, delivery orders, or service contracts for accuracy.
• Verify tax invoices (e.g., VAT/Withholding Tax details) to ensure compliance with standard company guidelines and local regulations.
• Follow up with vendors or the procurement team to resolve minor discrepancies in billing or missing paperwork.
• Manage office supplies for the department and assist with general office upkeep.
• Meeting Coordination & Data Entry: Schedule meetings, check calendar availability, and book meeting rooms or virtual links., data entry.

Job description

• Document Handling & Record Management: Systematically organize and file all approved invoices, tax documents, and receipts (both physical and digital).
• Maintain up-to-date filing systems: Scan, copy, and archive documents to ensure data is secure and easily retrievable for audits.
• Administrative Support & Communication: Handle incoming calls, route messages to the PMC team, and manage general department emails. Draft, proofread, and format basic correspondence, memos, and routine office letters.
• Invoice Checking & Tax Compliance: Perform initial checking of incoming vendor invoices against purchase orders, delivery orders, or service contracts for accuracy.
• Verify tax invoices (e.g., VAT/Withholding Tax details) to ensure compliance with standard company guidelines and local regulations.
• Follow up with vendors or the procurement team to resolve minor discrepancies in billing or missing paperwork.
• Manage office supplies for the department and assist with general office upkeep.
• Meeting Coordination & Data Entry: Schedule meetings, check calendar availability, and book meeting rooms or virtual links., data entry.