Logistic Admin (Mandarin Speaker)

CATL; Jawa Barat; On-site; IDR 44,640,000 - 66,960,000; Full time

Job summary

CATL is seeking an administrative professional in Indonesia to organize and file invoices, tax documents, and receipts, both physical and digital. The role includes supporting the PMC team, drafting basic correspondence, and ensuring secure, retrievable records for audits.

The successful candidate will manage vendor invoices, verify tax details, and assist with office operations, including meeting scheduling and data entry, to keep the department running smoothly.

Qualifications

• Document handling and record management: organize and file approved invoices, tax documents, and receipts (physical and digital).
• Maintain up-to-date filing systems; scan, copy, and archive for audit readiness.

Responsibilities

• Administrative support and inter-department communication: handle calls, route messages, and manage emails.

Job description

• Document Handling & Record Management: Systematically organize and file all approved invoices, tax documents, and receipts (both physical and digital).
• Maintain up-to-date filing systems: Scan, copy, and archive documents to ensure data is secure and easily retrievable for audits.
• Administrative Support & Communication: Handle incoming calls, route messages to the PMC team, and manage general department emails. Draft, proofread, and format basic correspondence, memos, and routine office letters.
• Invoice Checking & Tax Compliance: Perform initial checking of incoming vendor invoices against purchase orders, delivery orders, or service contracts for accuracy.
• Verify tax invoices (e.g., VAT/Withholding Tax details) to ensure compliance with standard company guidelines and local regulations.
• Follow up with vendors or the procurement team to resolve minor discrepancies in billing or missing paperwork.
• Manage office supplies for the department and assist with general office upkeep.
• Meeting Coordination & Data Entry: Schedule meetings, check calendar availability, and book meeting rooms or virtual links., data entry.