Logistic Admin

Facetology; Jakarta Pusat; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

Facetology is seeking a Logistics Admin to join our Jakarta Pusat team. The role focuses on verifying incoming goods, inputting data into WMS, and reconciling records to ensure inventory accuracy.

The candidate will maintain inbound documentation, prepare reports, and coordinate with Warehouse, Purchasing, and Supply Chain teams to keep operations running smoothly in a fast-paced environment.

Qualifications

• Bachelor's Degree in any major is required.
• 1-2 years of experience in logistics admin, warehouse admin, inbound admin, or related admin role.
• Proficient in Microsoft Office, especially Excel (formulas, pivots, data validation).
• Detail-oriented, organized, proactive, and able to work in a fast-paced environment.

Responsibilities

• Verify incoming goods by matching items with DO, PO, and invoices.
• Enter receiving data accurately into the company system or WMS.
• Reconcile receiving documents, inventory records, and system data.
• Maintain inbound logistics documentation, ensuring records are complete and filed.
• Prepare routine inventory and receiving reports daily, weekly, and monthly.
• File and archive logistics documents physically and digitally.
• Coordinate with Warehouse, Purchasing, and Supply Chain teams for smooth inbound operations.
• Monitor data accuracy of inbound transactions and inventory movements.
• Support stock-taking and provide administrative support for logistics ops.

Skills

Excel formulas

Pivot Tables

Data Validation

Dashboard creation

Microsoft Excel

Administrative skills

Data management

Cross-functional collaboration

Education

Bachelor's Degree

Tools

WMS

ERP systems

Job description

Responsibilities

• Verify incoming goods by matching physical items with supporting documents, including Delivery Orders (DO), Purchase Orders (PO), and invoices.
• Accurately input receiving data into the company system or Warehouse Management System (WMS).
• Perform reconciliation between receiving documents, inventory records, and system data.
• Maintain and organize inbound logistics documentation, ensuring all records are complete and properly filed.
• Prepare routine inventory and receiving reports on a daily, weekly, and monthly basis.
• Handle filing and archiving of logistics documents in both physical and digital formats.
• Coordinate with Warehouse, Purchasing, and Supply Chain teams to ensure smooth inbound operations.
• Monitor data accuracy related to inbound transactions and inventory movements.
• Support stock-taking activities and provide administrative support for logistics operations as required.

Requirements

• Bachelor's Degree (S1) in any major.
• Minimum 1-2 years of experience as a Logistics Admin, Warehouse Admin, Inbound Admin, or a related administrative role.
• Proficient in Microsoft Office, particularly Microsoft Excel (formulas, Pivot Tables, Data Validation, and basic dashboard creation).
• Strong administrative and data management skills.
• Detail-oriented, organized, disciplined, responsible, and proactive.
• Able to work accurately in a fast-paced operational environment.
• Good communication skills and ability to collaborate effectively with cross-functional teams.
• Capable of managing multiple tasks and meeting deadlines.
• Familiarity with Warehouse Management Systems (WMS), ERP systems, or inventory processes is an advantage.