Purchasing Admin Intern

Facetology; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Facetology is seeking a detail-oriented administrator to support Supply Chain records in Jakarta. The role focuses on data entry, document archiving, and efficient handling of shipment and vendor databases.

The candidate will coordinate document dispatch/receipts, schedule meetings, and prepare MoMs as needed, while maintaining strict documentation for returned and rejected goods. Strong Excel and teamwork skills are essential.

Qualifications

• Advanced proficiency in Microsoft Excel, including VLOOKUP/XLOOKUP and Pivot Tables.
• Detail-oriented, well-organized, disciplined, and proactive in daily tasks.
• Strong communication skills and ability to collaborate effectively within a team.

Responsibilities

• Input and update data, including shipment records and vendor databases. Organize, maintain, and archive Supply Chain administrative documents.
• Coordinate the dispatch and receipt of company documents.
• Assist in scheduling meetings, booking meeting rooms, and preparing Minutes of Meeting when required.
• Manage and maintain records of returned and rejected goods, ensuring proper documentation and follow-up actions.

Skills

Excel

Data entry

Documentation

Teamwork

Tools

VLOOKUP/XLOOKUP

Pivot Tables

Job description

Responsibilities

• Input and update data, including shipment records and vendor databases.Organize, maintain, and archive Supply Chain administrative documents.
• Coordinate the dispatch and receipt of company documents.
• Assist in scheduling meetings, booking meeting rooms, and preparing Minutes of Meeting (MoM) when required.
• Manage and maintain records of returned and rejected goods, ensuring proper documentation and follow-up actions.

Requirements

• Advanced proficiency in Microsoft Office, particularly Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, Data Validation, basic dashboard creation, and other advanced Excel formulas.
• Detail-oriented, well-organized, disciplined, responsible, and proactive in carrying out daily tasks.
• Strong communication skills with the ability to collaborate effectively and work proactively within a team environment.