Junior Event Manager

PT Helvetica Kreasi Indonesia; Denpasar; Sur place; IDR 66 960 000 - 133 920 000; Plein temps

Résumé du poste

PT Helvetica Kreasi Indonesia is seeking an Event Coordinator in Bali to assist the Event Manager with end-to-end event planning, including coordination with clients, vendors, and venues. The role involves preparing timelines, checklists, and documents, while supporting site visits and rehearsals in a fast-paced environment.

The ideal candidate has 1–2 years in event management, strong organizational skills, and fluency in English and Bahasa Indonesia.

Qualifications

• Bachelor's degree in a related field is required.
• 1–2 years of experience in event management, hospitality, MICE, or related industry; strong internships or event experience welcome.
• Strong organizational and time-management skills with excellent attention to detail.
• Able to manage multiple tasks and work under tight deadlines.
• Fluent in English and Bahasa Indonesia, both written and spoken.
• Proficient in Microsoft Office, especially Excel and PowerPoint.

Responsabilités

• Assist the Event Manager in planning, coordinating, and executing events from preparation to post-event evaluation.
• Coordinate with clients, vendors, venues, suppliers, and internal teams.
• Prepare event timelines, rundown, checklists, presentations, and other event-related documents.
• Support venue inspections, site visits, and event rehearsals.
• Monitor event setup, operations, and dismantling to ensure everything runs smoothly.
• Assist in managing event budgets, quotations, purchase orders, and vendor coordination.
• Handle on-site event coordination and troubleshoot operational issues when required.
• Ensure all event details and client requirements are communicated clearly to the relevant teams.
• Prepare post-event reports and documentation.

Connaissances

Organizational skills

Time management

Communication skills

Multitasking

Interpersonal skills

Formation

Bachelor's degree in Event Management, Hospitality, Tourism, Marketing, or Communications

Outils

Microsoft Office

Excel

PowerPoint

Description du poste

Key responsibilities

Assist the Event Manager in planning, coordinating, and executing events from preparation to post-event evaluation

Coordinate with clients, vendors, venues, suppliers, and internal teams

Prepare event timelines, rundown, checklists, presentations, and other event-related documents

Support venue inspections, site visits, and event rehearsals

Monitor event setup, operations, and dismantling to ensure everything runs smoothly

Assist in managing event budgets, quotations, purchase orders, and vendor coordination

Handle on-site event coordination and troubleshoot operational issues when required

Ensure all event details and client requirements are communicated clearly to the relevant teams

Prepare post-event reports and documentation

About you

Minimum Bachelor's Degree in Event Management, Hospitality, Tourism, Marketing, Communications, or a related field

Minimum 1–2 years of experience in event management, hospitality, MICE, or a related industry. Fresh graduates with strong internship or event experience are also welcome to apply

Strong organizational and time-management skills with excellent attention to detail

Able to manage multiple tasks and work under tight deadlines

Good communication and interpersonal skills

Fluent in English and Bahasa Indonesia, both written and spoken

Proficient in Microsoft Office, especially Excel and PowerPoint

Able and willing to work flexible hours, including weekends or public holidays when required for events

A proactive, responsible, adaptable, and solution-oriented individual

Opportunity to work on exciting corporate and international events

Dynamic and collaborative working environment

Career development and growth opportunities within the company

Exposure to various aspects of event management, including MICE, production, logistics, and client management