IT Project Admin Officer

PT Solutionlabs Group Indonesia; Daerah Istimewa Yogyakarta; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT Solutionlabs Group Indonesia is seeking a capable Project Admin/Coordinator to support IT projects from initiation to closing. You will manage reports, trackers, and simple presentations, ensuring timely updates.

The ideal candidate has a bachelor’s degree and at least 1 year of experience in project administration or PMO, with strong organizational and communication skills and proficiency in Excel, Word, and PowerPoint.

Qualifications

• Bachelor’s degree in IT, Information Systems, Management, Business Admin, Engineering, or related fields.
• At least 1 year of experience in project admin/coordinator roles.
• Strong admin, documentation, communication, coordination, and follow-up abilities.
• Proficient in Excel, Word, PowerPoint; reports and trackers management.
• Basic understanding of project management and IT/software projects.
• Detail-oriented, proactive, and able to manage multiple deadlines.

Responsibilities

• Support project administration from initiation to closing.
• Monitor project timeline, milestones, tasks, and deliverables.
• Coordinate and follow up with Project Manager, technical teams, clients, vendors, and related parties.
• Prepare and manage project documentation, including MoM, action items, progress updates, and reports.
• Monitor outstanding tasks, issues, risks, and scope changes.
• Support commercial project administration such as PO/SPK, invoice, BAST, timesheet, and related documents.
• Support project closing and ensure all documentation and approvals are complete.
• Support other departments within Digital & Technology when needed.

Skills

Administrative skills

Documentation

Communication skills

Coordination

Follow-up skills

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Job description

- Minimum Bachelor’s degree, preferably in IT, Information Systems, Management, Business Administration, Engineering, or related fields.

- Minimum 1 year of experience as Project Admin, Project Coordinator, Admin, PMO, IT Administration, or similar roles.

- Strong administrative, documentation, communication, coordination, and follow-up skills.

- Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.

Able to manage reports, trackers, and simple presentations.

- Basic understanding of project management and IT/software projects.

- Detail-oriented, proactive, responsible, and able to manage multiple deadlines.

Responsibilities:

- Support project administration from initiation to closing.

- Monitor project timeline, milestones, tasks, and deliverables.

- Coordinate and follow up with Project Manager, technical teams, clients, vendors, and related parties.

- Prepare and manage project documentation, including MoM, action items, progress updates, and reports.

- Monitor outstanding tasks, issues, risks, and scope changes.

- Support commercial project administration such as PO/SPK, invoice, BAST, timesheet, and related documents.

- Support project closing and ensure all documentation and approvals are complete.

- Support other departments within Digital & Technology when needed.

Preferred:

Experience in IT companies, System Integrators, Software Houses, or Technology Consulting is a plus. Familiarity with project management tools and basic Excel functions such as Pivot Table and VLOOKUP/XLOOKUP is also preferred.