IT Procurement & Vendor Operations Specialist

Shopee

Jakarta Pusat

On-site

IDR 133,920,000 - 312,480,000

Full time

14 days+

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Job summary

Shopee is seeking an IT Procurement Specialist to manage recurring IT procurement operations, including internet, telephony, software subscriptions, and IT services, aligned with project scope. You will coordinate PR/PO workflows, maintain contract trackers, and monitor renewals and pricing to ensure compliance and efficiency.

Your role requires 2–5 years in IT procurement or related fields, with strong Excel/ERP skills and fluency in English and Bahasa Indonesia.

Qualifications

Bachelor's degree in Business Administration, Supply Chain, Accounting, Finance, IT, or other quantitative majors.
2–5 years of IT procurement operations, purchasing, vendor management, finance operations, or contract administration.
Experience managing recurring IT services, software subscriptions, telecommunications, and managed services contracts.
Strong understanding of PR/PO, invoicing, sourcing governance, renewals, and payments.
Proficiency in Excel/Sheets for data reconciliation, spend analysis, and reporting; experience with ERP or contract management systems.
Analytical mindset with attention to pricing, contract dates, entity allocations, and PO tracking.
Ability to manage procurement across IT, Procurement, Finance, Legal, and suppliers.
Proactive problem-solving for billing discrepancies and escalations.
Ability to handle multiple deliverables and vendor relationships in a fast-paced environment.
Proficiency in English and Bahasa Indonesia.

Responsibilities

Execute and manage recurring IT procurement operations (internet, telephone, software subscriptions, IT services).
Coordinate end-to-end PR/PO workflows, approvals, issuance, and closure.
Maintain contract management system and trackers with accurate details.
Monitor expiry dates, renewals, quotation validity, and payment requirements.
Drive sourcing activities through RFQs, evaluations, negotiations, and awards.
Consolidate demand across sites and business units for budgeting and tendering.
Validate invoice readiness including PO availability and cost center accuracy.
Resolve vendor escalations on quotations, activations, billing, and payments.
Analyze spend patterns for consolidation and cost optimization.
Deliver regular procurement status reports on renewals, POs, and savings.