Import & Purchasing Administration Staff (Mandarin Literate)

Arista Group; Jakarta Pusat; In loco; IDR 55.800.000 - 89.280.000; Tempo pieno

Descrizione del lavoro

Arista Group is seeking an Import & Purchasing Administration Staff (Written Mandarin) to manage end-to-end import administration, verify shipping documents, and input data in our systems at our Jakarta head office.

You will translate and review Chinese documents, coordinate with suppliers and forwarders, ensure compliance, and support cross-functional teams in a fast-paced environment. This role requires full‑time on‑site work at our Head Office in East Jakarta.

Competenze

• Written Mandarin literacy is required for document review and email correspondence
• Proficient in Microsoft Excel (VLOOKUP/XLOOKUP, IF, SUM, Pivot Table)
• Experience or exposure to Purchasing, Procurement, Import, or Supply Chain is preferred

Mansioni

• Manage end-to-end import administrative process from PO issuance to goods receipt
• Prepare, verify, and organize purchasing and import documentation (PO, Invoice, Packing List, BL/AWB, PIB)
• Input and maintain accurate purchasing data including item specs and shipment status
• Review, translate, and handle Mandarin-language business documents and emails
• Coordinate with internal teams and external parties (Suppliers, Freight Forwarders, Customs)
• Monitor shipment lead times and follow up on delays
• Ensure compliance with SOPs and applicable regulations

Conoscenze

Mandarin literacy

Microsoft Excel

Data management

Purchasing operations

Attention to detail

Formazione

Diploma/D3/D4 or Bachelor’s (S1) in any major

Strumenti

PO/PIB documentation

Descrizione del lavoro

Arista Group is one of Indonesia's largest automotive dealer networks — and we're in the middle of an expansive growth across all operational lines. That means high-volume import administration, complex purchasing workflows, and the need for seamless document tracking and coordination between our internal departments, external forwarders, and overseas suppliers.

We're looking for an Import & Purchasing Administration Staff (Written Mandarin) who pays high attention to detail, excels in document and data management, and possesses solid written Mandarin literacy to support our import-purchasing operations.

About the Role

You'll be a core member of our purchasing and import team — responsible for handling end-to-end import administration, verifying critical shipping documents, and managing data input in our system. You won't just do basic data entry; you'll ensure full compliance, track shipment lead times, and maintain smooth correspondence with overseas suppliers and external logistics partners.

If you enjoy managing import procedures, working with data and documentation, and leveraging your written Mandarin skills in a fast-paced environment, we'd love to hear from you!

General Qualifications

• Diploma (D3/D4) or Bachelor’s degree (S1) in any major (Degrees in Business, Management, Accounting, Logistics, or Mandarin Language/Literature are a plus)
• Open to candidates with experience in General Administration, Purchasing, Procurement, Import, or Supply Chain (Fresh graduates from any major with internship or organizational experience are welcome to apply)
• Good understanding of purchasing operations and import documentation (PO, Commercial Invoice, Packing List, BL/AWB, and PIB)
• Proficient in Microsoft Office, especially Microsoft Excel (VLOOKUP/XLOOKUP, IF, SUM, Pivot Table, and data reporting)
• Written Mandarin literacy is required for document review and email correspondence (passive speaking/oral skill is acceptable).

What You'll Do

• Manage the entire purchasing and import administrative process, from Purchase Order (PO) issuance to goods receipt at the warehouse
• Prepare, verify, and organize purchasing and import documentation (PO, Invoice, Packing List, BL/AWB, PIB, and other supporting files)
• Input and maintain accurate purchasing data, including item specifications, quantity, pricing, supplier records, and shipment status
• Review, translate, and handle email correspondence or business documents written in Chinese (Mandarin)
• Verify document consistency and perform routine reconciliation for purchasing and import reports
• Coordinate actively with internal teams (Finance, Warehouse, User) and external parties (Suppliers, Freight Forwarders, PPJK, and Customs)
• Monitor shipment lead times and proactively follow up on delivery issues or delays
• Ensure all import processes comply with company procedures, SOPs, and applicable regulations

What We Value

• High accuracy and meticulousness in managing high-volume data and documentation
• Excellent communication and stakeholder coordination skills to keep supply chain operations running smoothly
• Strong problem-solving mindset to follow up on logistics delays and resolve document discrepancies
• Adaptability and reliability in working full WFO at our Head Office environment

Placement: Head Office Arista Group, Kalimalang, East Jakarta (Full WFO)