Import & Purchasing Admin — Mandarin Fluent

Arista Group; Jakarta Pusat; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

Arista Group is seeking an Import & Purchasing Administration Staff (Written Mandarin) to manage end-to-end import administration, verify shipping documents, and input data in our systems at our Jakarta head office.

You will translate and review Chinese documents, coordinate with suppliers and forwarders, ensure compliance, and support cross-functional teams in a fast-paced environment. This role requires full‑time on‑site work at our Head Office in East Jakarta.

Qualifications

• Written Mandarin literacy is required for document review and email correspondence
• Proficient in Microsoft Excel (VLOOKUP/XLOOKUP, IF, SUM, Pivot Table)
• Experience or exposure to Purchasing, Procurement, Import, or Supply Chain is preferred

Responsibilities

• Manage end-to-end import administrative process from PO issuance to goods receipt
• Prepare, verify, and organize purchasing and import documentation (PO, Invoice, Packing List, BL/AWB, PIB)
• Input and maintain accurate purchasing data including item specs and shipment status
• Review, translate, and handle Mandarin-language business documents and emails
• Coordinate with internal teams and external parties (Suppliers, Freight Forwarders, Customs)
• Monitor shipment lead times and follow up on delays
• Ensure compliance with SOPs and applicable regulations

Skills

Mandarin literacy

Microsoft Excel

Data management

Purchasing operations

Attention to detail

Education

Diploma/D3/D4 or Bachelor’s (S1) in any major

Tools

PO/PIB documentation

Job description

Arista Group is seeking an Import & Purchasing Administration Staff (Written Mandarin) to manage end-to-end import administration, verify shipping documents, and input data in our systems at our Jakarta head office.

You will translate and review Chinese documents, coordinate with suppliers and forwarders, ensure compliance, and support cross-functional teams in a fast-paced environment. This role requires full‑time on‑site work at our Head Office in East Jakarta.