HR/Admin

PT INTAAYA RETREAT CENTRES; Batukandik; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

PT INTAAYA RETREAT CENTRES is seeking an HR & Admin Officer to oversee daily administration, inventory control, and island logistics between Sanur and Nusa Penida. The role includes petty cash management, attendance tracking, and HR support across departments.

Responsibilities cover payroll attendance, uniform distribution, staff travel bookings, meal coordination for third-party partners, and maintaining operational trackers with Google Sheets/Excel.

Qualifications

• 1–2 years in Admin, HR, Logistics, or Inventory Control (hospitality experience is a plus).
• Strong organizational and communication skills required.
• Proficiency with Google Sheets and MS Excel for reporting and trackers.

Responsibilities

• Oversee daily HR & Admin operations across campuses and island logistics.
• Manage payroll attendance records and petty cash reconciliations.
• Coordinate staff travel, uniforms, and stock control procedures.
• Track inventory through audits, requisitions, and stock reconciliation.
• Coordinate cargo, deliveries, and vessel bookings between Sanur and Nusa Penida.

Skills

Organizational skills

Multi-tasking

Communication

Problem solving

Tools

Google Sheets

MS Excel

Job description

The HR & Admin Officer oversees daily administration, inventory control, island logistics (Sanur – Nusa Penida cargo/shipments), petty cash management, and HR support (attendance and payroll). This role ensures smooth and efficient daily operations across all departments in Nusa Penida.

Key Responsibilities

1. HR & Administration

Payroll & Attendance: Collect, verify, and track employee attendance, leave, and overtime records for timely payroll processing.

Uniform Management: Source, provide, and ensure proper uniform distribution and availability for all staff members.

Staff Travel & Boat Bookings: Arrange and manage boat transport bookings for employees traveling between Sanur and Nusa Penida.

Third-Party Meal Services: Coordinate and order meals for third-party partners, contractors, or visitors as required.

Task Tracking: Maintain tracking sheets to follow up on staff, department, and management requests until fully resolved.

Communication & Prioritization: Manage cross-department communication and prioritize urgent operational requests effectively.

Petty Cash Management: Handle daily cash disbursements, collect receipts, reconcile cash balances, and report any discrepancies.

Reporting: Create and maintain operational trackers and reports using Google Sheets / Microsoft Excel.

3. Inventory & Stock Control

Stock Audits: Perform regular physical counts, reconcile counts with stock records, and investigate discrepancies.

Quality & Waste Control: Identify, log, and report damaged, expired, or low-quality items, implementing measures to prevent reoccurrence.

Requisition Verification: Check current stock levels and usage history before approving new purchase requests.

4. Logistics & Supply Chain (Sanur – Nusa Penida)

Cargo & Delivery Coordination with Sourcing: Coordinate shipments, boat transport, and drivers to ensure goods arrive safely on the island.

Receiving & Inspection: Inspect incoming deliveries against purchase orders; report missing or damaged items before updating stock records.

Issue Resolution: Proactively coordinate with the Sanur office, transport providers, and internal teams to resolve delivery delays for essential items.

Requirements

1–2 years in Admin, HR, Logistics, or Inventory Control (Hospitality operations experience is a plus).

Intermediate to Advanced proficiency in Google Sheets / MS Excel (formulas, trackers, reporting).

Strong organizational skills, multi-tasking capability, problem-solving mindset, and clear communication.

Willing to be relocate to Nusa Penida