HCSS Supervisor

Graha Trans; Cikarang; Sur place; IDR 66 960 000 - 100 440 000; Plein temps

Résumé du poste

Graha Trans is seeking a dedicated Human Capital Shared Services professional based in Cikarang to manage payroll, compensation & benefits, and employee administration. You will oversee data accuracy, attendance validation, and BPJSTK/BPJS Kesehatan compliance while coordinating with internal teams to ensure timely, compliant HC operations.

The role requires strong analytical skills, proficiency with HCIS/SunFish and Excel, plus a thorough understanding of employment regulations and data

Qualifications

• Experienced in handling employee payroll, Compensation & Benefit (Comben), and Human Capital administration.
• Proficient in using HCIS/SunFish and Microsoft Excel.
• Strong analytical and data reconciliation skills.
• Detail-oriented, disciplined, and able to work accurately under deadlines and targets.
• Good communication and coordination skills.
• Good understanding of Human Capital policies and applicable employment regulations.
• Familiar with government reporting platforms, including BPJSTK, BPJS Kesehatan, WLKP/WLTK, Disnaker, and JSHK.
• Able to maintain the confidentiality and security of employee data, particularly payroll and Compensation & Benefit information.
• Willing to be placed in Cikarang.

Responsabilités

• Manage, maintain, and update employee data accurately and in a timely manner.
• Ensure the completeness and accuracy of employee documents and administrative records.
• Monitor incomplete, inaccurate, or outdated employee data and ensure timely follow-up.
• Ensure HC administration processes are carried out in accordance with company policies and procedures.
• Maintain the confidentiality of employee data and documents in accordance with applicable regulations.
• Review and validate attendance, leave, sick leave, and overtime data through HCIS/SunFish.
• Identify discrepancies in attendance data that may impact the payroll process.
• Coordinate with relevant departments to resolve attendance and overtime data issues.
• Ensure attendance data is complete and validated according to the established timeline.
• Monitor outstanding attendance-related data and ensure timely completion.
• Prepare and process employee payroll calculations in accordance with company policies and regulations.
• Ensure payroll components, including salary, allowances, deductions, overtime, and other income components, are accurately calculated.
• Perform payroll data validation and reconciliation using HCIS/SunFish.
• Review discrepancies or inconsistencies before the payroll process is finalized.
• Prepare payroll data and payment administration in accordance with the established payroll calendar.
• Ensure payroll processes are accurate, timely, and compliant with company policies.
• Identify and report payroll-related issues and operational risks to the Manager.
• Manage Compensation & Benefit administration in accordance with company policies.
• Prepare and validate data related to employee allowances, deductions, reimbursement, and benefits.
• Manage BPJSTK and BPJS Kesehatan administration in accordance with applicable regulations.
• Monitor employee benefit administration and enrollment.
• Perform Compensation & Benefit data reconciliation to ensure consistency between HCIS, payroll, and benefit administration records.
• Follow up on issues related to employee benefits and ensure timely resolution.
• Manage administration and reporting related to BPJSTK, BPJS Kesehatan, WLKP/WLTK, Disnaker, and JSHK.
• Ensure all required data and supporting documents for reporting are complete and accurate.
• Ensure statutory reporting is submitted in accordance with applicable regulations and established timelines.
• Monitor reporting status and follow up on incomplete or inaccurate data and documentation.
• Coordinate with internal and external stakeholders regarding employment administration and reporting requirements.
• Analyze payroll, attendance, employee, and Compensation & Benefit data.
• Perform data reconciliation between HCIS/SunFish, payroll, attendance, and supporting records to ensure data consistency.
• Identify discrepancies, data inconsistencies, and potential errors in HC data.
• Prepare reports and data recapitulation for monitoring and management purposes.
• Provide relevant insights and recommendations based on data analysis to the Manager.
• Ensure all HC data used in administrative processes is accurate and accountable.
• Prepare Payroll, Compensation & Benefit, HC administration, and other supporting reports.
• Ensure reports are accurate, complete, and submitted within the established timeline.
• Monitor HC administration processes to ensure no tasks remain outstanding or exceed deadlines.
• Identify operational risks and issues related to Payroll and Compensation & Benefit processes.
• Report discrepancies, operational issues, and potential risks to the Manager for further action.
• Ensure HC administration processes comply with established SOPs and company policies.
• Coordinate with relevant departments regarding Payroll, Compensation & Benefit, and HC administration requirements.
• Provide direction and monitor team activities based on established priorities and timelines.
• Ensure effective allocation of tasks and responsibilities within the team.
• Follow up on outstanding tasks and ensure timely completion.
• Build effective coordination with internal stakeholders to ensure smooth HCSS operations.
• Support continuous improvement initiatives to enhance the effectiveness and efficiency of Human Capital administration processes.

Connaissances

Payroll

Compensation & Benefits

HC administration

HCIS/SunFish

Microsoft Excel

Analytics

Data reconciliation

Regulations knowledge

Confidentiality

Cikarang placement

Outils

HCIS/SunFish

Microsoft Excel

Description du poste

Responsible for managing and controlling Human Capital Shared Services (HCSS) activities, particularly Payroll, Compensation & Benefit, employee administration, HC data management, and compliance with company policies and applicable employment regulations. This position plays a key role in ensuring that all HC administration processes are carried out accurately, timely, effectively, and in accordance with company standards and policies.

Qualification :

• Experienced in handling employee payroll, Compensation & Benefit (Comben), and Human Capital administration.
• Proficient in using HCIS/SunFish and Microsoft Excel.
• Strong analytical and data reconciliation skills.
• Detail-oriented, disciplined, and able to work accurately under deadlines and targets.
• Good communication and coordination skills.
• Good understanding of Human Capital policies and applicable employment regulations.
• Familiar with government reporting platforms, including BPJSTK, BPJS Kesehatan, WLKP/WLTK, Disnaker, and JSHK.
• Able to maintain the confidentiality and security of employee data, particularly payroll and Compensation & Benefit information.
• Willing to be placed in Cikarang.

Key Responsibilities :

1. Employee Data & HC Administration

• Manage, maintain, and update employee data accurately and in a timely manner.
• Ensure the completeness and accuracy of employee documents and administrative records.
• Monitor incomplete, inaccurate, or outdated employee data and ensure timely follow-up.
• Ensure HC administration processes are carried out in accordance with company policies and procedures.
• Maintain the confidentiality of employee data and documents in accordance with applicable regulations.
• Review and validate attendance, leave, sick leave, and overtime data through HCIS/SunFish.
• Identify discrepancies in attendance data that may impact the payroll process.
• Coordinate with relevant departments to resolve attendance and overtime data issues.
• Ensure attendance data is complete and validated according to the established timeline.
• Monitor outstanding attendance-related data and ensure timely completion.

3. Payroll Management

• Prepare and process employee payroll calculations in accordance with company policies and regulations.
• Ensure payroll components, including salary, allowances, deductions, overtime, and other income components, are accurately calculated.
• Perform payroll data validation and reconciliation using HCIS/SunFish.
• Review discrepancies or inconsistencies before the payroll process is finalized.
• Prepare payroll data and payment administration in accordance with the established payroll calendar.
• Ensure payroll processes are accurate, timely, and compliant with company policies.
• Identify and report payroll-related issues and operational risks to the Manager.
• Manage Compensation & Benefit administration in accordance with company policies.
• Prepare and validate data related to employee allowances, deductions, reimbursement, and benefits.
• Manage BPJSTK and BPJS Kesehatan administration in accordance with applicable regulations.
• Monitor employee benefit administration and enrollment.
• Perform Compensation & Benefit data reconciliation to ensure consistency between HCIS, payroll, and benefit administration records.
• Follow up on issues related to employee benefits and ensure timely resolution.

5. Statutory & Government Reporting

• Manage administration and reporting related to BPJSTK, BPJS Kesehatan, WLKP/WLTK, Disnaker, and JSHK.
• Ensure all required data and supporting documents for reporting are complete and accurate.
• Ensure statutory reporting is submitted in accordance with applicable regulations and established timelines.
• Monitor reporting status and follow up on incomplete or inaccurate data and documentation.
• Coordinate with internal and external stakeholders regarding employment administration and reporting requirements.

6. Data Analysis & Reconciliation

• Analyze payroll, attendance, employee, and Compensation & Benefit data.
• Perform data reconciliation between HCIS/SunFish, payroll, attendance, and supporting records to ensure data consistency.
• Identify discrepancies, data inconsistencies, and potential errors in HC data.
• Prepare reports and data recapitulation for monitoring and management purposes.
• Provide relevant insights and recommendations based on data analysis to the Manager.
• Ensure all HC data used in administrative processes is accurate and accountable.

7. Reporting & Operational Control

• Prepare Payroll, Compensation & Benefit, HC administration, and other supporting reports.
• Ensure reports are accurate, complete, and submitted within the established timeline.
• Monitor HC administration processes to ensure no tasks remain outstanding or exceed deadlines.
• Identify operational risks and issues related to Payroll and Compensation & Benefit processes.
• Report discrepancies, operational issues, and potential risks to the Manager for further action.
• Ensure HC administration processes comply with established SOPs and company policies.

8. Coordination & Team Supervision

• Coordinate with relevant departments regarding Payroll, Compensation & Benefit, and HC administration requirements.
• Provide direction and monitor team activities based on established priorities and timelines.
• Ensure effective allocation of tasks and responsibilities within the team.
• Follow up on outstanding tasks and ensure timely completion.
• Build effective coordination with internal stakeholders to ensure smooth HCSS operations.
• Support continuous improvement initiatives to enhance the effectiveness and efficiency of Human Capital administration processes.