Global Administrative Coordinator - HR & Office Ops

Terumo Asia Pacific; Jakarta Pusat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Terumo Asia Pacific is seeking a detail-oriented Office Administration Coordinator to support HR, Legal, and Office Operations in Jakarta. You will manage calendars, travel, documents, and onboarding/offboarding while maintaining HR records and coordinating vendors.

The role requires 1–2 years of administrative experience, strong communication, and proficiency in Excel. Fresh graduates with internships are welcome; a high degree of discretion is essential for handling confidential information.

Qualifications

• Diploma or Bachelor's degree in a related field is required.
• 1–2 years of administrative experience; strong internships are welcome.
• Fluent in English with good written and spoken communication.

Responsibilities

• Coordinate calendars, schedule meetings, and arrange travel.
• Prepare meeting materials, reports, and minutes.
• Manage HR records and databases (personal data, insurance, Pension).
• Support onboarding and offboarding processes.
• Arrange overseas paperwork (passport renewal, travel visa).
• Assist office administration (PO, CAS, cover payments).
• Manage office supplies, inventory, and vendor coordination.
• Support office operations and facilities management.
• Assist in organizing company events or meetings.
• Ensure administrative processes run smoothly; handle ad-hoc duties.

Skills

Detail oriented

English fluency

Strong communication

Reliable and responsive

Adaptable

Coordination & follow-up

MS Excel

SAP Concur (familiar)

Discretion & confidentiality

Education

Diploma / Bachelor’s degree in Business Administration, Management, Psychology, Law or related field

Tools

Microsoft Excel

SAP Concur

Job description

Terumo Asia Pacific is seeking a detail-oriented Office Administration Coordinator to support HR, Legal, and Office Operations in Jakarta. You will manage calendars, travel, documents, and onboarding/offboarding while maintaining HR records and coordinating vendors.

The role requires 1–2 years of administrative experience, strong communication, and proficiency in Excel. Fresh graduates with internships are welcome; a high degree of discretion is essential for handling confidential information.