Global Office & HR Administrative Coordinator

PT Terumo Indonesia; Jakarta Utara; On-site; IDR 66,960,000 - 122,760,000; Full time

Job summary

PT Terumo Indonesia is seeking an Office Administrator to coordinate administrative activities across HR, Legal, and Office Administration under the Workplace Experience Manager.

You will manage calendars, travel arrangements, meetings, and document handling, while maintaining HR records and supporting recruitment, onboarding, and overseas paperwork. This role demands discretion, strong communication, and adaptability in a fast-paced environment.

Qualifications

• Diploma or bachelor’s degree in a relevant field.
• Minimum 1–2 years of administrative experience; fresh graduates with strong internship experience are welcome to apply.

Responsibilities

• Coordinate administrative activities across HR, Legal, and Office Administration.
• Manage calendars, schedule meetings, and coordinate appointments.
• Assist in travel arrangements (flights, accommodation, logistics).
• Prepare meeting materials, reports, and minutes.
• Handle courier, mail distribution, and document filing.
• Maintain employee records and HR databases (personal data, insurance, Pension Program).
• Assist in recruitment coordination (interviews scheduling, candidate communication).
• Support onboarding and offboarding processes.
• Arrange overseas paperwork (renewal of passport, travel visa).
• Assist office administration in all activities (PO, CAS, cover payment).
• Manage office supplies, inventory, and vendor coordination.
• Support office operations and facilities management.
• Assist and coordinate company events or meetings.
• Ensure administrative processes run smoothly.
• Any other ad-hoc projects as assigned by Head of Dept./Management.

Skills

Detail oriented

English proficiency

Communication skills

Reliability

Adaptability

Coordination

Excel

SAP Concur

Discretion confidentiality

Education

Diploma / Bachelor’s degree in Business Administration, Management, Psychology, Law or related field

Tools

Microsoft Excel

SAP Concur

Job description

PT Terumo Indonesia is seeking an Office Administrator to coordinate administrative activities across HR, Legal, and Office Administration under the Workplace Experience Manager.

You will manage calendars, travel arrangements, meetings, and document handling, while maintaining HR records and supporting recruitment, onboarding, and overseas paperwork. This role demands discretion, strong communication, and adaptability in a fast-paced environment.