General Admin Officer

Terumo Vietnam Medical Equipment Co.; Jakarta Pusat; On-site; IDR 111,600,000 - 189,720,000; Full time

Job summary

Terumo Asia Pacific is seeking an Office Administrator to coordinate administrative activities across HR, Legal, and Office Administration under the Workplace Experience Manager. Responsibilities include calendar management, travel arrangements, and document handling.

The role requires strong English skills, confidentiality, and ability to work in a fast-paced environment. Diploma or BA in a related field and 1–2 years of administrative experience are preferred.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• 1–2 years of administrative experience (fresh graduates with strong internships are welcome).
• Fluent in English (written and spoken).
• Strong communication, discretion and confidentiality are essential.

Responsibilities

• Coordinate calendars, schedule meetings and appointments.
• Assist in travel arrangements and logistics.
• Prepare meeting materials, reports and minutes.
• Handle courier, mail, and document filing.

Skills

Detail oriented

English fluency

Communication skills

Reliability

Adaptability

Coordination

Microsoft Excel

SAP Concur

Discretion

Education

Diploma / Bachelor's degree in Business Administration

Tools

None

Job description

About the Company

As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future.

Summary of the Role

Coordinate administrative activities across the HR, Legal, and Office Administration functions to support the daily operations of the Office Administration Department under the guidance of the Workplace Experience Manager.

Key Functions / Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Assist in travel arrangements (flights, accommodation, logistics)
• Prepare meeting materials, reports, and minutes
• Handle courier, mail distribution, and document filing
• Maintain employee records and HR databases (personal data, insurance, Pension Program)
• Assist in recruitment coordination (interviews scheduling, candidate communication)
• Support onboarding and offboarding processes
• Arrangement for Overseas Paperwork (renewal passport, travel visa)
• Assist Office administration in all activities (including providing PO, CAS and cover payment etc.)
• Manage office supplies, inventory, and vendor coordination
• Support office operations and facilities management
• Assist & coordinate in organizing company events or meetings
• Ensure administrative processes run smoothly
• Any other ad-hoc projects and duties as assigned from Head of Dept. / Management

Functional / Technical Skills

• Detail oriented – strong problem solving and critical thinking skills
• Fluent in English, both in written and oral
• Good communication skills – excellent verbal and written communication skills
• Reliable and responsive
• Adaptable in a fast-paced environment
• Strong coordination and follow-up skills
• Computer literate (Proficient in Microsoft Excel is a must), familiarity with SAP Concur will be considered an advantage
• High level of discretion and confidentiality

Education & Experience

• Diploma / Bachelor’s degree in Business Administration, Management, Psychology, Law or related field
• Minimum 1–2 years of administrative experience (fresh graduates with strong internship experience are welcome to apply!)

About Terumo

Terumo Asia Pacific consists of 8 entities spanning across 8 countries in the region. Amidst the diverse cultures and languages, a core belief of keeping our associates as a top priority is present. We believe our associates are our greatest asset and constant engagement is the key to keep them motivated, developed and taken care of. Our mission is to work as a team to save lives, today and every day. We do this by providing lifesaving medical technologies to healthcare settings around the world. Our parent company, Terumo Corporation, is a global medical device manufacturer focused on cardiac and vascular specialties, hospital products, and home health care. Established in 1921 and based in Tokyo, Terumo Corporation operates globally and employs more than 30,000 associates worldwide to provide innovative medical solutions in more than 160 countries and regions.