General Admin Officer

Terumo Asia Pacific; Jakarta Pusat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Terumo Asia Pacific is seeking a detail-oriented Office Administration Coordinator to support HR, Legal, and Office Operations in Jakarta. You will manage calendars, travel, documents, and onboarding/offboarding while maintaining HR records and coordinating vendors.

The role requires 1–2 years of administrative experience, strong communication, and proficiency in Excel. Fresh graduates with internships are welcome; a high degree of discretion is essential for handling confidential information.

Qualifications

• Diploma or Bachelor's degree in a related field is required.
• 1–2 years of administrative experience; strong internships are welcome.
• Fluent in English with good written and spoken communication.

Responsibilities

• Coordinate calendars, schedule meetings, and arrange travel.
• Prepare meeting materials, reports, and minutes.
• Manage HR records and databases (personal data, insurance, Pension).
• Support onboarding and offboarding processes.
• Arrange overseas paperwork (passport renewal, travel visa).
• Assist office administration (PO, CAS, cover payments).
• Manage office supplies, inventory, and vendor coordination.
• Support office operations and facilities management.
• Assist in organizing company events or meetings.
• Ensure administrative processes run smoothly; handle ad-hoc duties.

Skills

Detail oriented

English fluency

Strong communication

Reliable and responsive

Adaptable

Coordination & follow-up

MS Excel

SAP Concur (familiar)

Discretion & confidentiality

Education

Diploma / Bachelor’s degree in Business Administration, Management, Psychology, Law or related field

Tools

Microsoft Excel

SAP Concur

Job description

As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future.

Summary of the Role

Coordinate administrative activities across the HR, Legal, and Office Administration functions to support the daily operations of the Office Administration Department under the guidance of the Workplace Experience Manager.

Key Functions / Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Assist in travel arrangements (flights, accommodation, logistics)
• Prepare meeting materials, reports, and minutes
• Handle courier, mail distribution, and document filing
• Maintain employee records and HR databases (personal data, insurance, Pension Program)
• Support onboarding and offboarding processes
• Arrangement for Overseas Paperwork (renewal passport, travel visa)
• Assist Office administration in all activities (including providing PO, CAS and cover payment etc.)
• Manage office supplies, inventory, and vendor coordination
• Support office operations and facilities management
• Assist & coordinate in organizing company events or meetings
• Ensure administrative processes run smoothly
• Any other ad-hoc projects and duties as assigned from Head of Dept. / Management
• Following PTTI Rules and Regulation

Functional / Technical Skills

• Detail oriented – strong problem solving and critical thinking skills
• Fluent in English, both in written and oral
• Good communication skills – excellent verbal and written communication skills
• Reliable and responsive
• Adaptable in a fast-paced environment
• Strong coordination and follow-up skills
• Computer literate (Proficient in Microsoft Excel is a must), familiarity with SAP Concur will be considered an advantage
• High level of discretion and confidentiality

Education & Experience

• Diploma / Bachelor’s degree in Business Administration, Management, Psychology, Law or related field
• Minimum 1–2 years of administrative experience (fresh graduates with strong internship experience are welcome to apply!)

Note to External Recruitment Agencies:

Terumo does not recognize candidate submissions from any recruitment agencies and will not be responsible for payment of any recruitment fees due to the hiring of candidates whose resumes were submitted to Terumo employees or offices without the recruiting team's acknowledgement.