General Affairs & Operations Lead

PT.KMU Konstruksi Indonesia; Jakarta Selatan; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

PT KMU Konstruksi Indonesia is seeking a proactive General Affairs Specialist to oversee administrative operations, facilities, and security across our Jakarta-based office. You will coordinate KITAS/Visa processes, vendor relationships, and cost-control initiatives to keep operations efficient and compliant.

The role requires 3–5 years of relevant experience, strong Excel skills, and a hands-on approach to asset management, budgeting, and health, safety, and environment practices within a

Qualifications

• Minimum 3–5 years of relevant experience in General Affairs, administration, or facilities management.
• Knowledge of KITAS, visa processing, and immigration documentation in Indonesia.
• Ability to manage company accommodation, including mess, apartments, utilities, and facility maintenance.
• Proficiency in procurement, vendor selection, quotation comparison, price negotiation, and purchase order administration.
• Knowledge of HSE procedures, workplace inspections, and safety compliance.
• Ability to manage company assets, inventory, transportation, and vehicle maintenance.
• Ability to monitor operational budgets, utility costs, invoices, and expenses.
• Good communication, coordination, problem-solving, and cost-control skills.
• Proficiency in Microsoft Office, particularly Excel.

Responsibilities

• Manage daily administrative operations, office supplies, facilities, housekeeping, maintenance, security access, and SOP implementation.
• Handle KITAS, visa applications, renewals, supporting documents, and immigration compliance in Indonesia.
• Manage employee accommodation and maintenance.
• Handle purchase requests, supplier sourcing, quotation comparisons, price negotiations, purchase orders, deliveries, and cost control.
• Handling HSE (Health, Safety & Environment).
• Manage company vehicles, drivers, transportation schedules, maintenance, registration, insurance, and operating costs.
• Maintain asset registers, inventory records, asset handovers, physical verification, repairs, and disposal.
• Manage suppliers, service providers, contracts, service quality, contract renewals, and vendor performance.
• Arrange flights, hotels, transportation, travel documentation, and accommodation for employees and business visitors.
• Monitor assigned permits, licenses, contracts, certificates, and renewal deadlines to maintain compliance.
• Prepare GA budgets, monitor expenses, verify invoices, manage operational costs, and identify cost-saving opportunities.

Skills

General Affairs

Administration

Facilities Management

Vendor Management

Procurement

Budgeting

Cost Control

Communication

Problem Solving

Excel

Tools

Microsoft Office

Job description

PT KMU Konstruksi Indonesia is seeking a proactive General Affairs Specialist to oversee administrative operations, facilities, and security across our Jakarta-based office. You will coordinate KITAS/Visa processes, vendor relationships, and cost-control initiatives to keep operations efficient and compliant.

The role requires 3–5 years of relevant experience, strong Excel skills, and a hands-on approach to asset management, budgeting, and health, safety, and environment practices within a