General Affairs (Mandarin Speaker)

Aqua Elektronik; Jakarta Pusat; On-site; IDR 60,000,000 - 108,000,000; Full time

Job summary

Aqua Elektronik is seeking an organized administrator to oversee travel expense reporting, arrange travel bookings for business trips, and ensure proper maintenance of office infrastructure and facilities. You will manage leases for offices and housing, and maintain document storage in GA.

The role requires a Bachelor’s degree, 2+ years of related experience, and fluency in Mandarin and English, with strong MS Office and ERP skills, plus excellent communication and multitasking abilities.

Qualifications

• Bachelor’s degree in Management, Secretary, or related field.
• 2+ years of experience in related field.
• Fluency in Mandarin and English.
• Proficiency in Microsoft Office and ERP.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong time management.
• Able to manage multiple tasks and work under pressure.

Responsibilities

• Check business travel expenses reports.
• Book hotel and transportation for business trips.
• Maintain infrastructure and facilities.
• Schedule and perform maintenance for offices (head office and branches).
• Manage rent and lease agreements for offices, warehouses, and housing.
• Archive and store documents in GA.

Skills

Mandarin fluency

English fluency

Communication skills

Interpersonal skills

Attention to detail

Time management

Multitasking

Education

Bachelor’s degree in Management/Secretary or related

Tools

Microsoft Office

ERP systems

Job description

• Responsible for checking business travel expenses report
• Responsible for booking hotel, airplane/train ticket related to business trip
• Ensure a well-maintained infrastructure and facilities
• Ensure scheduled maintenance for office infrastructure in head office and branch office
• Responsible for managing rent and lease management (office, warehouse, branch manager housing, expatriate housing)
• Responsible for storing documents in GA

Job Requirements:

• Bachelor’s degree in Management, Secretary, or a related field.
• Have minimum 2 years of experiences in related field.
• Fluency in Mandarin and English.
• Thriving at Microsoft Office and ERP.
• Excellent communication skills and interpersonal skills.
• Persistent, number friendly, time management and detail oriented.
• Ability to manage multiple tasks and work under pressure.
• Have knowledge of immigration laws and regulations will be advantage.

AQUA ELEKTRONIK PRODUCT SERVICE & SUPPORT