General Affair Admin Temporary

PT. Kasyasindo Megah Perkasa; Jakarta Selatan; On-site; IDR 55,800,000 - 83,700,000; Full time

Job summary

PT. Kasyasindo Megah Perkasa is seeking an administrative/GA support role to ensure smooth office operations and professional support for employees, visitors, and vendors in Jakarta.

The position will serve as the main coordinator for business travel and after-hours coordination. Responsibilities include managing calls and visitors, maintaining the reception and records, processing POs and invoices, coordinating with vendors, and supporting events.

Qualifications

• Experience working at a reception position independently.
• Knowledge of secretarial, clerical, and general administrative support.
• Knowledge of customer service principles and practices.
• Good planning and organizing abilities.
• Service oriented, initiative, reliable and stress tolerance.
• English is a must; candidates with local multilingual skills are welcome.

Responsibilities

• Manage incoming calls, messages, visitors, and courier/mail deliveries.
• Maintain the reception area and common spaces in a professional condition.
• Prepare company letters and maintain administrative records.
• Monitor absence, staff movement and support front-office communications.
• Coordinate office operations with vendors, security, and staff.
• Monitor facilities, maintenance, parking, and workplace services.
• Ensure availability of taxi vouchers and track usage.
• Assist in planning and executing company events and activities.
• Process purchase orders, invoices, and administrative docs.
• Coordinate all employee business travel arrangements.

Skills

Reception experience

Customer service

Organizational skills

Communication skills

Stress tolerance

Team player

Education

Diploma D3

Bachelor's degree advantageous

Job description

This position is responsible for providing administrative and General Affairs (GA) support to ensure smooth office operations, efficient workplace services, and professional support for employees, visitors, and vendors. The role also serves as the main coordinator for all business travel arrangements and related coordination during office hours and after office hours.

Key responsibilities

• Manage incoming calls, messages, visitors, and courier/mail deliveries
• Maintain the reception area and common spaces in a clean, neat, and professional condition
• Prepare company letters and maintain administrative records and logbooks
• Monitor absence, staff movement and support front-office communications
• Coordinate daily office operations with vendors, security, and office support staff
• Monitor office facilities, maintenance activities, parking, and workplace services
• Ensure availability of taxi vouchers and maintain proper usage records
• Support the planning and execution of company events and employee activities
• Process purchase orders (POs), invoices, and related administrative documentation
• Serve as the main coordinator for all employee business travel arrangements

About you

• Experience working at the reception position independently
• Knowledge of secretarial, clerical, and general administrative support
• Knowledge of customer service principles and practices
• Good planning and organizing
• Service oriented, initiative, reliable and stress tolerance
• Min. Diploma 3 (D3), bachelor's degree would be an advantage
• English is a must
• Pleasant personality, energetic and able to standby during afterhours if needed
• Able to work both individually and as a team player

Human Resources & Recruitment 11-50 employees