General Affair Supervisor

amIT Global Solutions Sdn Bhd; Indonesia; On-site; IDR 120,000,000 - 216,000,000; Full time

Job summary

amIT Global Solutions Sdn Bhd is seeking a General Affairs Manager to oversee daily GA operations and ensure efficient business support. You will supervise facility, utilities, and workplace management, while coordinating security, cleaning, pantry, and transport services.

The role requires strong vendor management, budget monitoring, and reporting, with demonstrated leadership and coordination skills to drive improvements in safety, comfort, and service quality across the organization.

Qualifications

• Bachelor's degree in Engineering, Management or related field.
• 3–5 years as Group Leader/Foreman in GA or building management.
• Strong facility, asset and vendor management, and cost control.
• Proficient in MS Office, especially Excel, Word and MS Project.

Responsibilities

• Oversee daily General Affair operations to support business.
• Manage facility, utilities, maintenance and workplace management.
• Coordinate GA services including security, cleaning, pantry, and transport.
• Monitor budgets and report overbudget risks.
• Supervise GA team with task allocation and performance reporting.

Skills

Leadership

Vendor management

Budget monitoring

Data analysis

Coordination

Education

Bachelor's degree in Engineering/Management

Tools

Microsoft Office

Excel

Word

Microsoft Project

Spreadsheets

Job description

Responsibilities

• Manage and supervise daily General Affair operations to ensure smooth and effective business support.
• Oversee facility, building, utilities, and workplace management, including preventive and corrective maintenance.
• Manage company assets and inventory, including stock opname, utilization, distribution, and condition monitoring.
• Coordinate General Affair services, including security, cleaning service, pantry, reception, transportation, fleet, and other support services.
• Manage and monitor vendors and service providers, ensuring compliance with scope of work, SLA, timeline, and company standards.
• Support permit, license, and regulatory administration, including document monitoring and renewal.
• Monitor General Affair budget and operational costs and report potential overbudget to management.
• Identify operational issues and drive improvements in efficiency, safety, comfort, and service quality.
• Ensure all GA activities comply with SOPs, company policies, and applicable regulations.
• Coordinate and supervise the General Affair team, including task allocation, monitoring, follow-up, and performance reporting.

Qualifications

• Bachelors degree (S1) in Engineering, Management, or other relevant fields.
• 3-5 years of experience as a Group Leader/Foreman in General Affair, Building Management, or General Support Operations.
• Strong understanding of facility & building management, asset & inventory management, vendor management, and general support services.
• Experienced in vendor coordination, SLA monitoring, and service quality evaluation.
• Good understanding of budget monitoring and operational cost control.
• Familiar with permit, license, and company document administration.
• Strong reporting, data analysis, and coordination skills.
• Proficient in Microsoft Office, especially Excel, Word, Microsoft Project, and spreadsheets.