General Affair Coordinator

Yayasan Pendidikan Kader Bangsa Indonesia; Jawa Barat; On-site; IDR 180,000,000 - 320,000,000; Full time

Job summary

Yayasan Pendidikan Kader Bangsa Indonesia is seeking a General Affairs (GA) Coordinator to oversee non-academic operations across procurement, maintenance, security, and admin support for a boarding school with IBDP requirements.

The role focuses on facility, asset management, boarding life support, procurement and budget control, and regulatory compliance, liaising with the Principal and external authorities to ensure safe, efficient operations.

Qualifications

• Bachelor's degree in Management, Engineering, or a related field.
• Minimum 5 years of experience in General Affairs, Administration, or Facilities Management, with at least 2 years in a managerial role.
• Experience in a school, particularly a boarding school or international school, is highly preferred.
• Excellent command of Bahasa Indonesia and English.
• Strong leadership, problem-solving, and multitasking skills.

Responsibilities

• Facility & Asset Management: Oversee buildings, equipment, grounds, and vehicles, including dorms and labs.
• Boarding Life Support: Ensure boarding facilities are safe and comfortable, coordinating with staff.
• Procurement & Budget Control: Manage end-to-end purchasing and control operating GA budget.
• Regulatory Compliance & External Relations: Ensure compliance with licenses, permits, safety standards, and relationships with vendors.

Skills

Leadership

Budget management

Procurement

Facilities management

Project planning

Crisis management

Communication skills

People management

Education

Bachelor's degree in Management, Engineering, or related field

Tools

MS Office

Job description

The General Affair (GA) Coordinator ensures the school’s non-academic operations run smoothly, safely, and efficiently. This role oversees procurement, maintenance, security, and administrative support, including boarding-house needs and IB DP facility requirements.

Core Responsibilities:

Facility & Asset Management: Overseeing all buildings, equipment, grounds, and vehicles, with special attention to the unique needs of a boarding school (dorms, dining, sports facilities) and specialized IBDP requirements (labs, resources).

Boarding Life Support: Ensuring the smooth operation, safety, and comfort of the boarding facilities, coordinating with House Parents/Boarding Staff.

Procurement & Budget Control: Managing the end-to-end process of purchasing goods and services, controlling the GA operational budget, and seeking cost-saving measures.

Regulatory Compliance & External Relations: Ensuring the school adheres to all government regulations (licenses, permits, safety standards) and maintaining positive relationships with external vendors and local authorities.

Requirements:

Minimum Bachelor's Degree in Management, Engineering, or a related field.

Excellent command of written and spoken Bahasa Indonesia and English.

Strong leadership, problem-solving, and multitasking skills.

Minimum of 5 years of experience in General Affairs, Administration, or Facilities Management, with at least 2 years in a managerial role. Experience in a school, particularly a boarding school or international school, is highly preferred.

Strong skills in planning complex schedules, managing multiple projects, and executing preventative maintenance.

Ability to manage large operational budgets and negotiate favorable contracts.

Proactive and calm under pressure, with the ability to swiftly resolve operational crises (e.g., utility failure, security breaches).

Strong people management skills to lead, motivate, and manage a diverse team of support staff and third-party vendors.

Excellent communication skills to effectively liaise with the Principal, teachers, boarding staff, students, and external government officials/vendors.