GA Specialist

Pengiklan Anonim; Jakarta Pusat; Vor Ort; IDR 60.000.000 - 120.000.000; Vollzeit

Zusammenfassung

Pengiklan Anonim is seeking an organized General Affairs/Procurement professional to manage PR processing, invoice verification, and cross-department coordination in Jakarta. You will handle travel arrangements, petty cash, and weekly PR reports while ensuring policy compliance and timely payments.

Ideal candidates have a Bachelor’s degree in a related field and 2–3 years of experience in GA, administration, finance, or procurement, with strong Excel and ERP skills.

Qualifikationen

• Bachelor's degree in business administration, finance, accounting, or a related field.
• Strong knowledge of PR, PO, and invoice processing.
• Detail-oriented and highly organized in handling documentation.
• Proficiency in Microsoft Excel, Word, and ERP systems.
• Familiarity with travel and expense policies is an advantage.

Aufgaben

• Handle PR (Purchase Requisition) processes, including PR for travel, general needs, utilities, and advance payments.
• Verify invoices from vendors against PR, PO, and supporting documents.
• Coordinate with the procurement and finance teams to ensure timely payments.
• Maintain and update PR logbook to track all purchase requisitions and GA-related records.
• Prepare weekly reports on PR status, expenses, and other related activities.
• Arrange flight tickets and hotel accommodations for employee business trips in line with travel policies and budgets.
• Coordinate with employees, vendors, and travel agencies for smooth travel arrangements.
• Work closely with the Procurement Team for PO processing and liaise with Finance for payment processing and budget monitoring.
• Communicate with vendors and service providers to ensure timely service delivery.

Kenntnisse

PR processing

Vendor coordination

Payment coordination

Attention to detail

Communication

Team collaboration

Ausbildung

Bachelor's degree in Business Administration/Finance or related field

Tools

ERP systems

Microsoft Excel

Jobbeschreibung

Handle PR (Purchase Requisition) processes, including PR for travel, general needs, utilities, and advance payments.

Ensure accuracy and completeness of PR documentation before submission.

Verify invoices from vendors against PR, PO, and supporting documents.

Coordinate with the procurement and finance teams to ensure timely payments.

Document Control & Reporting

Maintain and update PR logbook to track all purchase requisitions.

Ensure proper filing and document control for all GA-related records.

Prepare weekly reports on PR status, expenses, and other related activities.

Petty Cash Administration

Manage and track petty cash transactions for GA-related expenses.

Ensure proper documentation and reconciliation of petty cash.

Travel Administration (end-to-end process)

Arrange flight tickets and hotel accommodations for employee business trips.

Ensure compliance with company travel policies and budget constraints.

Coordinate with employees, vendors, and travel agencies for smooth travel arrangements.

Cross-Department Coordination

Work closely with the Procurement Team for purchase order (PO) processing.

Liaise with the Finance Team for payment processing and budget monitoring.

Communicate with vendors and service providers to ensure timely service delivery.

Qualifications

Bachelor’s degree in business administration, Finance, Accounting, or a related field.

Minimum 2-3 years of experience in General Affairs, Administration, Finance, or Procurement.

Strong knowledge of PR, PO, and invoice processing.

Detail-oriented and highly organized in handling documentation.

Proficiency in Microsoft Excel, Word, and ERP systems.

Strong coordination and communication skills.

Ability to work under tight deadlines and manage multiple tasks.

Familiarity with travel and expense policies is an advantage.