Senior Procurement & GA Officer

PT GTech Digital Asia; Tangerang; On-site; IDR 180,000,000 - 260,000,000; Full time

Job summary

PT GTech Digital Asia is seeking a Senior Procurement/General Affairs Officer to manage supplier relations, contract terms, and procurement cycles in our Indonesia operations. The role requires strong negotiation and vendor-management skills, plus meticulous attention to detail to ensure accurate orders and efficient services.

The successful candidate will oversee procurement processes, office facilities management, and budget-related reporting, collaborating with cross-functional teams to

Qualifications

• Bachelor's degree in any major
• Min 3 years of experience in Procurement/General Affairs at Senior Officer level
• High integrity and strong work ethics
• Excellent communication, negotiation, and interpersonal skills
• Detail-oriented with strong attention to accuracy and quality
• Understanding of supplier/vendor management and procurement/GA processes
• Understanding of procurement cycles, vendor relations, office facilities, and administrative operations
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.) to support daily work and reporting needs

Responsibilities

• Identify potential vendors, conduct market research and evaluate suppliers based on price, quality and reliability.
• Negotiate terms, develop and manage purchase contracts under Procurement and GA.
• Source vendors meeting requested specifications.
• Collect price quotations or proposals including product/service specs, pricing and payment terms.
• Review quotations submitted by vendors.
• Conduct price negotiations to select most cost-effective supplier.
• Create price comparison sheets and purchase orders (PO).
• Negotiate work agreements or contracts where applicable.
• Ensure goods/services received match orders and evaluate vendors regularly.
• Create procurement-related reports and procurement realization reports.
• Keep updated on industry developments to improve procurement efficiency.

Skills

Communication

Negotiation

Interpersonal skills

Detail oriented

Vendor management

Procurement processes

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Procurement Process

• Identifying potential vendors, conducting market research and evaluating suppliers based on price, quality and reliability.
• Negotiating terms and conditions with suppliers, developing and managing list of purchase contract which is under Procurement and GA.
• Sourcing and identifying vendors that meet the requested specifications.
• Collect price quotations or complete proposals, including but not limited to product/service specifications, pricing, and payment terms.
• Review all quotations submitted by vendors.
• Conduct price negotiations based on vendor proposals and determined the most cost-effective and efficient vendor.
• Create Price Comparison Sheets.
• Create Purchase Orders (PO).
• Negotiating work agreements or contracts (if applicable).
• Ensure goods/services received match the orders.
• Evaluate vendors on a regular basis.
• Create procurement-related reports, including procurement realization reports and others.
• Keep up the update of industry developments to improve the knowledge of procurement process due to efficiency and effectiveness.

Office Area Maintenance, Operational Support Facilities, and General Services Management

• Ensure the maintenance of office areas, equipment, and operational support facilities, the availability of office household supplies, and the smooth operation of general services.
• Create reports related to General Services, including inventory management, access card usage, photocopy machine utilization, and other related matters

Annual Budget Planning

• Provide data of expense and spending to support the annual budget plan related to office facility needs, general services, and company inventory/assets.

Business Travel Arrangements and Permit Processing:

• Order ticket and accommodation bookings are in accordance with company policies.
• Order smooth processing of permits and licenses as per requested

Minimum Qualifications

• Bachelor's degree in any major
• Min 3 years of experience in Procurement/General Affairs as a Senior Officer level
• High Integrity and Strong Work Ethics: Demonstrates a consistent commitment to strong moral principles; honest and accountable in all actions, with less supervision.
• Excellent Communication, Negotiation, and Interpersonal Skills
• Detail-Oriented: Possesses strong attention to detail to ensure accuracy and high-quality outcomes in all tasks and responsibilities.
• Understanding of Supplier/Vendor Management and Procurement/GA Processes
• Understanding of procurement cycles, vendor relations, office facilities, and administrative operations.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.) to support daily work and reporting needs.

We are Technology Company and member of one of the largest group company in Indonesia with main focus on investing on technology. GTech provides technology solution that allows brands and organization to create a seamless customer experiences both online to offline with goal to improve revenue growth. Headed by Ariadi Anaya, Chief Executive Officer; GTech is a team of 80 passionate professionals driven by the spirit to be “bold and explore new things”. And with its headquarters in Jakarta, we have team member spread across Singapore and China.