Front Desk & Programs Admin Coordinator

The Asia Foundation; Jakarta Pusat; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

The Asia Foundation in Jakarta is seeking an Administrative and Front Desk Assistant to balance front desk duties with program support. The role involves coordinating meetings, preparing materials, managing travel, budgets, and supporting various units, including MERLI and People & Culture, under Office Manager and DCR guidance.

The position requires a Bachelor’s degree and 2–3 years of relevant experience, with strong English and Indonesian language skills, and a professional, service-oriented

Qualifications

• Bachelor’s degree in any field; administration/office-management training is a plus.
• 2–3 years in front office, administrative, or program administration roles.
• Familiarity with Indonesian NGOs and donor agencies is helpful.

Responsibilities

• Provide administrative and program support to the CR/DCR and support units.
• Organize meetings, invitations, minutes, attendance, and materials.
• Coordinate travel, budgets, invoicing, and procurement per procedures.
• Front desk duties: greeting visitors, handling calls, mail and courier management.
• Translate routine documents between English and Indonesian.
• Maintain trackers and documentation per filing practices.

Skills

Front desk experience

Office administration

Translation (EN-ID)

Word processing

Spreadsheets

Communication skills

Education

Bachelor’s degree in any field

Job description

The Asia Foundation in Jakarta is seeking an Administrative and Front Desk Assistant to balance front desk duties with program support. The role involves coordinating meetings, preparing materials, managing travel, budgets, and supporting various units, including MERLI and People & Culture, under Office Manager and DCR guidance.

The position requires a Bachelor’s degree and 2–3 years of relevant experience, with strong English and Indonesian language skills, and a professional, service-oriented