Office Operations Lead - Facilities & Admin

MARX CAPITAL ASIA; Jakarta Pusat; On-site; IDR 90,000,000 - 102,000,000; Full time

Job summary

MARX CAPITAL ASIA is seeking a proactive Office Administrator to support daily office operations and maintain a professional, efficient, and comfortable workplace in Jakarta. You will manage facilities, coordinate meetings, handle supplies, and supervise support staff while assisting in recruitment administration and onboarding.

The ideal candidate has a Diploma or Bachelor’s degree in Business Administration, at least 2 years of relevant experience, strong organizational and communication

Qualifications

• Diploma(D3) or Bachelor’s Degree(S1) in Business Administration, Management, or related fields.
• Minimum 2 years of experience in office administration, general affairs, or office operations.
• Strong organizational, multitasking, and time-management skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office and Google Workspace.
• Basic English communication skills.
• Experience in recruitment administration is an advantage.
• Able to work independently and manage multiple responsibilities.

Responsibilities

• Manage daily office operations, facilities, and administrative activities.
• Ensure office cleanliness, tidiness, room temperature, and overall workplace comfort.
• Coordinate meeting schedules, meeting rooms, refreshments, and presentation equipment.
• Manage office supplies, pantry inventory, purchasing, and vendor coordination.
• Supervise cleaning services and office support personnel.
• Assist in recruitment administration, including job postings, CV screening, interview scheduling, and employee onboarding.
• Maintain office records, documentation, and general administrative matters.
• Provide administrative and coordination support to management.

Skills

Organizational skills

Multitasking

Time management

Communication skills

Interpersonal skills

Microsoft Office

Google Workspace

Basic English

Recruitment administration

Education

D3 or S1 in Business Administration or related

Tools

Microsoft Office

Google Workspace

Job description

MARX CAPITAL ASIA is seeking a proactive Office Administrator to support daily office operations and maintain a professional, efficient, and comfortable workplace in Jakarta. You will manage facilities, coordinate meetings, handle supplies, and supervise support staff while assisting in recruitment administration and onboarding.

The ideal candidate has a Diploma or Bachelor’s degree in Business Administration, at least 2 years of relevant experience, strong organizational and communication