Field Office Logistics & Procurement Officer

Save The Children Indonesia..; Indonesia; On-site; IDR 89,280,000 - 111,600,000; Full time

Job summary

Save The Children Indonesia seeks a Field Office Supply Chain Officer for Sumba to support end-to-end procurement, warehousing, inventory, asset and fleet management, and office operations for timely program delivery. You will work with program, finance, and regional teams to ensure compliance with policies and donor requirements.

The role involves coordinating with national supply chain teams, maintaining stock records, and ensuring safety and maintenance of field vehicles and facilities in a

Qualifications

• Diploma/Bachelor’s degree in Logistics, Supply Chain Management, Business Administration or equivalent; or minimum 2 years of relevant experience in procurement, logistics, or supply chain, preferably in NGO or development settings.
• Strong understanding of procurement and logistics processes.
• Able to manage multiple priorities and deadlines.
• Proficient in MS Office (Word, Excel, Outlook).
• Able to travel within the Sumba region and to emergency sites when required.
• Must be currently based in Sumba or willing to be based in Sumba.
• Experience working in remote/field office settings.
• Experience using procurement or asset management software.

Responsibilities

• Procurement: Support timely procurement of goods and services for programmatic and operational needs in accordance with organization procurement policies.
• Procurement: Maintain and monitor local procurement plans and trackers.
• Procurement: Support competitive bidding, quotation analysis, and documentation for PR/PO processes.
• Procurement: Coordinate with national supply chain team for strategic purchases and framework agreements.
• Warehouse and Inventory: Manage and maintain the field office's warehouse space, ensuring compliance with storage, handling, and reporting standards.
• Warehouse and Inventory: Coordinate with national supply chain team for emergency storage and mobilization planning.
• Warehouse and Inventory: Ensure stock records and warehouse reports are maintained and reconciled monthly.
• Asset and Fleet Management: Maintain accurate records of all field office assets, ensuring timely tagging, tracking, and condition reporting.
• Asset and Fleet Management: Conduct periodic physical checks and support asset disposal or reallocation when needed.
• Asset and Fleet Management: Manage field vehicle scheduling, fuel usage, and movement logs.
• Asset and Fleet Management: Ensure vehicle maintenance is timely and aligned with safety standards.
• Office Operational Support: Ensure timely payment of utility bills, services, and rentals in coordination with finance.
• Office Operational Support: Maintain sufficient inventory of office supplies, stationery, and consumables.
• Office Operational Support: Support field office safety, cleanliness, and maintenance coordination.
• Compliance and Documentation: Ensure all procurement and logistics transactions are documented, filed, and archived properly.
• Compliance and Documentation: Support audit preparation and participate in compliance checks as needed.
• Compliance and Documentation: Implement and monitor fraud prevention and reporting protocols.

Skills

Procurement and logistics knowledge

Multitasking and deadline management

MS Office proficiency

Education

Diploma/Bachelor’s in Logistics or related field or NGO experience

2+ years procurement/logistics experience

Tools

MS Office (Word, Excel, Outlook)

Job description

Save The Children Indonesia seeks a Field Office Supply Chain Officer for Sumba to support end-to-end procurement, warehousing, inventory, asset and fleet management, and office operations for timely program delivery. You will work with program, finance, and regional teams to ensure compliance with policies and donor requirements.

The role involves coordinating with national supply chain teams, maintaining stock records, and ensuring safety and maintenance of field vehicles and facilities in a