Consultancy Needed - Procurement Support

Save the Children International; Jakarta Pusat; On-site; IDR 89,280,000 - 178,560,000; Full time

Job summary

Save the Children Indonesia is seeking an External Collaborator to support procurement for its agriculture programs, ensuring timely, compliant spending and well-documented processes.

You will lead RFQ/RFP preparation, supplier due diligence, contract follow-up, and coordination with field teams, Finance, and program staff.

This six-month assignment (Oct 1, 2026–Mar 31, 2027) may require travel to field locations and does not include employee benefits.

Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Agriculture, or related field.
• Relevant experience in procurement, sourcing, or supply chain operations.
• Experience supporting agriculture, livelihood, or development programs is an advantage.
• Good understanding of competitive procurement processes and supplier management.
• Strong organizational, documentation, and analytical skills.
• Proficiency in Microsoft Office, particularly Excel.
• Good written and verbal communication skills in Bahasa Indonesia and English.
• Ability to work independently, manage multiple procurement activities, and coordinate with different stakeholders.
• Willingness and ability to travel to field locations as required.
• High integrity and commitment to compliance and ethical procurement practices.

Responsibilities

• Manage and support procurement activities for agriculture portfolio programs, from procurement planning, sourcing, evaluation, contracting, and purchase order follow up.
• Review procurement requests and ensure specifications, scopes of work, budgets, and supporting documents are complete.
• Prepare RFQs/RFPs, bid comparison documents, evaluation records, and other procurement documentation.
• Conduct supplier sourcing and market research, particularly for agriculture-related goods and services.
• Coordinate supplier registration, due diligence, and required compliance documentation.
• Coordinate with program teams, field offices, Finance, and other relevant functions to ensure timely procurement delivery.
• Monitor procurement timelines, supplier performance, outstanding orders, and contractual commitments.
• Maintain complete and accurate procurement records and trackers in accordance with organizational procedures.
• Support procurement reporting, audit preparation, and other Supply Chain activities as required.
• Travel to field locations when required to support procurement activities, supplier assessments, market surveys, delivery follow-up, or program implementation.

Skills

Procurement

Sourcing

Documentation

Communication

Education

Bachelor's degree in Supply Chain Management or related field

Tools

Microsoft Excel

Microsoft Office

Job description

Objective

To support and accelerate procurement spending for Save the Children Indonesia’s agriculture portfolio programs through timely, compliant, and well-documented procurement processes.

Job Description

Scope of Work

Objective

To support and accelerate procurement spending for Save the Children Indonesia’s agriculture portfolio programs through timely, compliant, and well-documented procurement processes.

Key Responsibilities

• Manage and support procurement activities for agriculture portfolio programs, from procurement planning, sourcing, evaluation, contracting, and purchase order follow up.
• Review procurement requests and ensure specifications, scopes of work, budgets, and supporting documents are complete.
• Prepare RFQs/RFPs, bid comparison documents, evaluation records, and other procurement documentation.
• Conduct supplier sourcing and market research, particularly for agriculture-related goods and services.
• Coordinate supplier registration, due diligence, and required compliance documentation.
• Coordinate with program teams, field offices, Finance, and other relevant functions to ensure timely procurement delivery.
• Monitor procurement timelines, supplier performance, outstanding orders, and contractual commitments.
• Maintain complete and accurate procurement records and trackers in accordance with organizational procedures.
• Support procurement reporting, audit preparation, and other Supply Chain activities as required.
• Travel to field locations when required to support procurement activities, supplier assessments, market surveys, delivery follow-up, or program implementation.

Expected Deliverables

• Procurement requests are processed accurately and within agreed timelines.
• Complete and compliant sourcing and procurement documentation maintained.
• Purchase orders, contracts, and related documents prepared and issued on time.
• Procurement trackers and status reports kept accurate and up to date.
• Supplier quotations, evaluations, and selection of records properly documented.
• Timely coordination with requesters, suppliers, Finance, and relevant stakeholders.
• Procurement activities completed in line with organizational policies, donor requirements, and applicable controls.

Qualifications and Experience

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Agriculture, or related field.
• Relevant experience in procurement, sourcing, or supply chain operations.
• Experience supporting agriculture, livelihood, or development programs is an advantage.
• Good understanding of competitive procurement processes and supplier management.
• Strong organizational, documentation, and analytical skills.
• Proficiency in Microsoft Office, particularly Excel.
• Good written and verbal communication skills in Bahasa Indonesia and English.
• Ability to work independently, manage multiple procurement activities, and coordinate with different stakeholders.
• Willingness and ability to travel to field locations as required.
• High integrity and commitment to compliance and ethical procurement practices.

Working Arrangement

• This assignment is expected to be full-time for six (6) months from 1 October 2026 – 31 March 2027.
• The collaborator may be required to travel to Save the Children Indonesia field locations.
• This engagement is an External Collaborator arrangement and does not constitute employment or entitlement to employee benefits.