Consultancy Needed - Procurement Support

Save The Children Indonesia..; Indonesia; On-site; IDR 167,400,000 - 290,160,000; Full time

Job summary

Save the Children Indonesia is seeking a Procurement Support consultant to accelerate procurement for its agriculture portfolio. You will manage end-to-end activities from planning to purchase order follow-up, ensuring compliance and well-documented processes.

You will review requests, prepare RFQs/RFPs, conduct supplier research, coordinate with field offices and Finance, monitor timelines, and maintain records. Travel to field locations will be required.

Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Agriculture, or related field.
• Relevant experience in procurement, sourcing, or supply chain operations.
• Experience supporting agriculture, livelihood, or development programs is an advantage.
• Good understanding of competitive procurement processes and supplier management.
• Strong organizational, documentation, and analytical skills.
• Proficiency in Microsoft Office, particularly Excel.
• Good written and verbal communication skills in Bahasa Indonesia and English.
• Ability to work independently, manage multiple procurement activities, and coordinate with different stakeholders.
• Willingness and ability to travel to field locations as required.
• High integrity and commitment to compliance and ethical procurement practices.

Responsibilities

• Manage and support procurement activities for agriculture portfolio programs, from planning to PO follow up.
• Review procurement requests ensuring specifications, scopes of work, budgets, and documents are complete.
• Prepare RFQs/RFPs, bid comparison documents, evaluation records, and other procurement documentation.
• Conduct supplier sourcing and market research for agriculture-related goods and services.
• Coordinate supplier registration, due diligence, and required compliance documentation.
• Coordinate with program teams, field offices, Finance, and other relevant functions to ensure timely procurement delivery.
• Monitor procurement timelines, supplier performance, outstanding orders, and contractual commitments.
• Maintain complete and accurate procurement records and trackers in accordance with organizational procedures.
• Support procurement reporting, audit preparation, and other Supply Chain activities as required.
• Travel to field locations when required to support procurement activities.

Skills

Organizational skills

Documentation

Analytical skills

Excel

English

Bahasa Indonesia

Travel readiness

Independent work

Procurement experience

Supplier management

Ethical procurement

Education

Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Agriculture, or related field

Tools

MS Office

Job description

Consultancy Needed - Procurement Support

To support and accelerate procurement spending for Save the Children Indonesia’s agriculture portfolio programs through timely, compliant, and well-documented procurement processes.

Key Responsibilities:

The Procurement Support will:

• Manage and support procurement activities for agriculture portfolio programs, from procurement planning, sourcing, evaluation, contracting, and purchase order follow up.
• Review procurement requests and ensure specifications, scopes of work, budgets, and supporting documents are complete.
• Prepare RFQs/RFPs, bid comparison documents, evaluation records, and other procurement documentation.
• Conduct supplier sourcing and market research, particularly for agriculture-related goods and services.
• Coordinate supplier registration, due diligence, and required compliance documentation.
• Coordinate with program teams, field offices, Finance, and other relevant functions to ensure timely procurement delivery.
• Monitor procurement timelines, supplier performance, outstanding orders, and contractual commitments.
• Maintain complete and accurate procurement records and trackers in accordance with organizational procedures.
• Support procurement reporting, audit preparation, and other Supply Chain activities as required.
• Travel to field locations when required to support procurement activities, supplier assessments, market surveys, delivery follow-up, or program implementation.
• Procurement requests are processed accurately and within agreed timelines.
• Complete and compliant sourcing and procurement documentation maintained.
• Purchase orders, contracts, and related documents prepared and issued on time.
• Procurement trackers and status reports kept accurate and up to date.
• Supplier quotations, evaluations, and selection of records properly documented.
• Timely coordination with requesters, suppliers, Finance, and relevant stakeholders.
• Procurement activities completed in line with organizational policies, donor requirements, and applicable controls.

Qualifications and Experience:

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Agriculture, or related field.
• Relevant experience in procurement, sourcing, or supply chain operations.
• Experience supporting agriculture, livelihood, or development programs is an advantage.
• Good understanding of competitive procurement processes and supplier management.
• Strong organizational, documentation, and analytical skills.
• Proficiency in Microsoft Office, particularly Excel.
• Good written and verbal communication skills in Bahasa Indonesia and English.
• Ability to work independently, manage multiple procurement activities, and coordinate with different stakeholders.
• Willingness and ability to travel to field locations as required.
• High integrity and commitment to compliance and ethical procurement practices.

Working Arrangement:

• This assignment is expected to be full-time for six (6) months from 1 October 2026 - 31 March 2027.
• The collaborator may be required to travel to Save the Children Indonesia field locations.
• This engagement is an External Collaborator arrangement and does not constitute employment or entitlement to employee benefits.