Assistant Project Admin

amIT Global Solutions Sdn Bhd; Banten; On-site; IDR 167,400,000 - 256,680,000; Full time

Job summary

amIT Global Solutions Sdn Bhd in BSD, Tangerang Selatan seeks an organized Executive Assistant/Operations Support to manage calendars, coordinate communications, and prepare documentation and travel logistics. You will support leaders to stay focused on strategic objectives while ensuring smooth day-to-day operations.

The role requires 1–3 years in administrative/coordination roles, strong Microsoft Office and calendar skills, fluent English and Bahasa Indonesia, and a proactive, detail‑oriented

Qualifications

• Bachelor's degree in Business Administration or related field.
• 1–3 years in admin, executive assistance, or coordination.
• Experience with schedule, calendar management, and travel logistics.

Responsibilities

• Proactively planning and managing schedules with prioritized calendars.
• Coordinating communications across stakeholders for timely information flow.
• Arranging meetings end-to-end with agendas and follow-ups.
• Coordinating travel plans and related logistics.
• Managing administrative tasks independently to improve efficiency.
• Adjusting priorities based on business needs and leadership direction.

Skills

Calendar management

Stakeholder coordination

Organizational skills

Communication

Documentation

Education

Bachelors in Business Admin

Tools

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Job description

Responsible for managing schedules, coordinating communications, preparing documentation and logistics, and organizing meetings and travel arrangements.

Responsibilities:

• Proactively planning and managing schedules, ensures accurate and well‑prioritized calendars in order to enable leaders to focus on strategic objectives without operational distractions.
• Coordinating and monitoring communications across stakeholders, delivers clear, timely, and professional information flow to support effective decision‑making and alignment.
• Arranging meetings end‑to‑end, including agendas, materials, and follow‑ups, ensures meetings are well‑structured and outcome‑driven to maximize productivity and accountability.
• Coordinating travel plans and related logistics efficiently, enables seamless business travel arrangements to minimize disruption and ensure continuity of operations.
• Managing administrative tasks independently and anticipating upcoming needs, provides consistent operational support to enhance overall efficiency and reduce management workload.
• Continuously adjusting priorities based on business needs and leadership direction, delivers responsive and reliable support to sustain effective day‑to‑day business operations.

Qualifications:

Education

• Bachelor's degree (S1) in Business Administration, Management, Communications, or other relevant disciplines (Equivalent professional experience may be considered).
• Minimum 1–3 years of experience in an administrative, executive assistant, operations support, or coordination role, with proven exposure to: schedule and calendar management, executive or stakeholder support, document preparation and coordination, meeting‑travel‑logistics management.

Languages

• English (Professional working proficiency, written and verbal) and Bahasa Indonesia (Native or fluent).

PC & Digital Skills

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong email and calendar management skills.
• Familiar with collaboration tools (e.g. Teams, Zoom, shared drives).
• Basic document tracking and reporting capability.
• Strong organizational and prioritization skills.
• Effective communication and stakeholder coordination.
• Attention to detail and accuracy in documentation.
• Proactive, anticipative, solution‑oriented mindset.
• Ability to manage multiple tasks under tight timelines.
• Professional judgment, confidentiality, and reliability.
• Flexibility and adaptability in a dynamic business environment.
• Willing to be placed in BSD, Tangerang Selatan.