SAMPOERNA ACADEMY - SCHOOL ADMIN

Sampoerna Schools System; Jakarta Pusat; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Sampoerna Academy, operated by Sampoerna Schools System in Jakarta Pusat, is seeking an Office Administrator to support school operations with monthly, semi-annual and annual reporting, data entry and stakeholder coordination. Strong English, Excel, and database skills are essential to maintain accurate records and streamline processes.

You will manage attendance records, exam paper administration, communication with staff, students and parents, and help drive continuous improvements under

Qualifications

• Proficient English communication.
• Experience in international school administration.
• Proficient in Excel and database systems.
• Strong communication and customer service orientation.
• Able to work in a fast-paced environment with minimal supervision.

Responsibilities

• Produce and submit regular and periodic reports (monthly/semi-annual/annual) on activities in scope.
• Develop, maintain and improve relationships with staff, students, parents and other stakeholders.
• Organize ordering and distribution of school materials for staff and students.
• Provide administrative support in preparing and administering exam papers.
• Check and record teacher and student attendance daily.
• Handle telephone duties, messages, and arrange internal & external appointments.
• Maintain the school database.
• Recommend improvements based on daily operations to the principal.
• Perform other duties and ad hoc projects as assigned by supervisor.

Skills

English communication

Excel & database

People skills / customer service

Fast-paced environment

Work with minimal supervision

Tools

Excel

Database system

Job description

Company Description

SAMPOERNA ACADEMY

Our teaching philosophy encourages students to inquire, explore, innovate and communicate, providing vital skills required for leadership in Indonesia and abroad. Coupled with internationally-recognized academic credentials, we are equipping our students to compete and succeed at every stage of life. With the advent of the information age available at our finger-tips, our job as a school is to teach our students “to learn how to learn”.

Drawing from the world’s best curricula and American-based STEAM (Science, Technology, Engineering, Arts, and Math) methodologies, we are equipping our students with global exposure and an internationally-recognized academic qualification.

Our environment was created to encourage a culture of innovation and collaboration. Moreover, our integration of communication, multiple language proficiency, and collaboration in team projects set us apart from most other schools in ASEAN.

Vision

Sampoerna Academy graduates will assume leadership roles in a global society by being creative, passionate, life-long learners who are able to meet the challenges of a rapidly changing world and who care deeply for their fellow men and the environment.

Mission

The mission of Sampoerna Academy is to provide a safe, caring, and collaborative learning environment that is of the highest quality and meets global expectations for student achievement and character development. Our educational foundation is student-centered with a strong emphasis on Science, Technology, Engineering, Arts, and Mathematics (STEAM) which enables students to become mature, confident global citizens with a strong sense of purpose. Our end goal is to prepare students for tertiary education and to make them work-ready and world-ready.

Core Beliefs

• Academically, we prioritize the development of cognitive skills and communication skills over rote memorization because we believe that more than acquiring facts, students must be able to apply their knowledge in real situations.
• We seek opportunities to engage all stakeholders to play a part in the success of our students.
• We maintain a strong Asian cultural value system that celebrates social harmony, order, and respect.
• STEAM competency will differentiate our students from those attending other schools.
• Our learning spaces are a platform for hands-on activities, exploration, inquiry and the creation of knowledge and dialogue.

Job Description

• Produce and submit regular and other periodic report (monthly / semi-annual / annually) regarding all activities or issues within his/her area of responsibility.
• Develop, maintain and improve the relationship with relevant parties such as school staff and teachers, students, and parents and other stakeholder, to support the achievement of the position’s targets.
• Organize the ordering and distribution of school’s materials for staff and students.
• Provide administrative support in preparing and administering exam paper.
• Check, monitor and keep records of the teacher (include Part-timer teacher) and student attendance lists each day.
• Undertake the routine of telephone duties, take messages, and arrange internal & external appointment/meeting.
• Be responsible for the school data base.
• Recommend improvement as based on the facts faced in the school daily operations to the school principal.
• Performs other work-related duties and ad hoc project as assigned by Supervisor.

Qualifications

• Able to communicate in English
• have experience in International School Admin
• Good in Excel & database system
• Good communication skill (people person), customer service oriented
• Able to work in fast-paced environment and under minimum supervision