Executive Office Assistant - Luxury Hotel Admin

Pt Bhumi Prama Arjasa; Jakarta Pusat; On-site; IDR 33,480,000 - 66,960,000; Full time

Benefits offered by this job

Learning & Development

MOstay

Wellness & Benefits

Retirement Plans

Job summary

Mandarin Oriental Jakarta is seeking an Executive Office Assistant to join the Administration & General team. The role supports the Hotel Manager with all administrative tasks, manages calendars, drafts communications, and ensures confidential handling of information.

The ideal candidate will have a Diploma or equivalent, at least 2 years as a secretary/administration assistant, and strong English and Indonesian communication skills.

Qualifications

• Diploma or equivalent required.
• Two-year degree or apprenticeship preferred.
• Minimum 2 years experience as Secretary/Administration Assistant.
• Excellent English and Indonesian communication skills.
• Ability to take minutes/dictation.
• Excellent organizational skills and confidentiality.

Responsibilities

• Provide administrative support to the General Manager and Hotel Manager.
• Answer telephones, drafts correspondence, and manage communications.
• Maintain GM calendar and appointments.
• Attend and take minutes of meetings with follow-up actions.
• Keep office correspondence orderly and filed.
• Prepare presentations and documents for GM/Hotel Manager.
• Facilitate daily communication among Executive Committee and Department Heads.
• Order and manage office supplies as needed.
• Coordinate with colleagues for smooth information flow.
• File and distribute daily information and post letters.
• Draft memorandums after GM approval.
• Perform other duties as assigned by the department.

Skills

English communication

Indonesian communication

Team player

Organizational skills

Confidentiality

Multitasking

Proactive communication

Education

Diploma or Equivalent

Two-year degree or Apprenticeship

Tools

Computer literacy

Job description

Mandarin Oriental Jakarta is seeking an Executive Office Assistant to join the Administration & General team. The role supports the Hotel Manager with all administrative tasks, manages calendars, drafts communications, and ensures confidential handling of information.

The ideal candidate will have a Diploma or equivalent, at least 2 years as a secretary/administration assistant, and strong English and Indonesian communication skills.