Executive Coordinator for Head of Construction - Assets

Samara Lombok; Lombok; On-site; IDR 180,000,000 - 360,000,000; Full time

Job summary

Samara Lombok is seeking an Executive Coordinator for the Head of Construction to drive accurate, traceable project information and seamless workflows across ERP/CRM platforms.

You will coordinate schedules, documents, reporting, cost and procurement administration, and liaise with site teams, consultants, contractors and management to keep actions progressing on time while based in Lombok.

Qualifications

• Bachelor's degree in Construction Management, Civil Engineering, Architecture, Project Management or related discipline.
• Minimum 5 years of relevant experience in project coordination, administration, or controls within construction or development.
• Strong document control, revision management, action tracking, minutes and reporting.
• Working understanding of schedules, procurement, budgets, invoices, contracts, permits and approvals.
• Proficiency in Microsoft Office, especially Excel; confident with ERP/CRM platforms and project tracking systems.
• Highly organized with strong follow-through and stakeholder communication.

Responsibilities

• Coordinate day-to-day project activities between site teams, consultants, contractors, suppliers and management.
• Maintain timelines, milestones, deliverable registers and look-ahead trackers; flag delays early.
• Follow up actions, RFIs, submissions, approvals and decisions to closure.
• Maintain complete project documentation (contracts, drawings, permits, reports, correspondence).
• Control document numbering, filing, distribution and revisions for current information.
• Prepare meeting agendas, minutes, progress reports, and internal project documentation.
• Maintain data across ERP/CRM platforms and other trackers for accuracy.
• Compile regular reporting on progress, costs, procurement, resources and performance.

Skills

Document control

Project coordination

Stakeholder communication

MS Excel

Education

Bachelor's degree in Construction Management, Civil Engineering, Architecture, Project Management, or Business Administration

Tools

ERP/CRM platforms

Project tracking systems

Job description

Executive Coordinator for Head of Construction - Assets

This role will support the delivery of Samara Lombok projects by coordinating schedules, documentation, reporting, cost and procurement administration, logistics and stakeholder actions. The role acts as a central link between site teams, consultants, contractors and management, ensuring project information is accurate, current and traceable and that actions, approvals and deliverables progress on time. Strong document control and follow-through are essential.

Key responsibilities

• Coordinate day-to-day project activities between site teams, consultants, contractors, suppliers and management.
• Maintain project timelines, milestones, deliverable registers and look-ahead trackers; flag slippage, dependencies and overdue items early.
• Follow up outstanding actions, RFIs, submissions, approvals and management decisions through to closure.
• Maintain complete project documentation including contracts, drawings, permits, reports, correspondence and technical records.
• Control document numbering, filing, distribution and revisions so teams are working from current approved information.
• Prepare meeting agendas, minutes, progress reports, correspondence, proposals, agreements and internal project documentation.
• Maintain project data across ERP/CRM platforms, document-management systems and internal trackers, ensuring accuracy and integrity.
• Compile regular reporting on progress, costs, procurement, resources and operational performance and support data analysis for decisions.
• Assist with budgets, invoices, payment tracking, procurement documentation, vendor records and contract-administration requirements.
• Coordinate material deliveries, site logistics, inventory follow-up, resource requirements, site visits and inspections.

About you

• Bachelor's degree in Construction Management, Civil Engineering, Architecture, Project Management, Business Administration or a related discipline.
• Minimum 5 years of relevant experience in project coordination, project administration, document control or project controls within construction or property development.
• Strong capability in document control, revision management, action tracking, meeting minutes and structured project reporting.
• Working understanding of construction schedules, procurement, budgets, invoices, contracts, permits and approval workflows.
• Strong proficiency in Microsoft Office, particularly Excel, plus confidence using ERP/CRM platforms and project tracking systems.
• Highly organised and accurate, with strong follow-through, stakeholder communication and the ability to manage competing deadlines.
• Working proficiency in English and Bahasa Indonesia, with willingness to be based in Lombok and work closely with active project sites.

About us

Samara Lombok is a construction and development organisation based in Lombok, Indonesia, delivering projects across the hospitality, resort, villa, residential and mixed-use sectors.

Samara Lombok is a vertically integrated hospitality and real estate development platform shaping South Lombok’s next generation of coastal destinations. We design, develop and operate luxury villas and resort assets with disciplined governance, sustainable design and long-term capital stewardship. Backed by international investors and expanding across multiple functions, we are building a high-performance team of leaders and operators committed to excellence, impact and responsible growth.

Samara Lombok is a vertically integrated hospitality and real estate development platform shaping South Lombok’s next generation of coastal destinations. We design, develop and operate luxury villas and resort assets with disciplined governance, sustainable design and long-term capital stewardship. Backed by international investors and expanding across multiple functions, we are building a high-performance team of leaders and operators committed to excellence, impact and responsible growth.