Quantity Surveyor and Procurement Administrator

Samara Lombok; Denpasar; On-site; IDR 180,000,000 - 360,000,000; Full time

Job summary

Samara Lombok, a vertically integrated hospitality and real estate development platform, seeks a Quantity Surveyor and Procurement Administrator to support documentation, reporting, and coordination across projects in Bali. The role ensures accurate BOQs, contracts, invoices, and payment records, enabling efficient QS operations.

The candidate will handle data entry, document control, and liaison with vendors and stakeholders, contributing to disciplined governance and timely project execution.

Qualifications

• Diploma or Bachelor’s Degree in Administration, Quantity Surveying, Construction Management, or a related field.
• Minimum 3 years of administrative experience, preferably within construction, project, QS, or commercial environments.
• Familiarity with construction documentation, BOQs, contracts, quotations, invoices, or payment records is an advantage.
• Strong filing, documentation, reporting, coordination, and organizational skills.
• Proficient in Microsoft Excel, Word, and basic document management tools.
• Detail-oriented, structured, reliable, and able to manage multiple administrative tasks accurately.

Responsibilities

• Maintain accurate QS documentation, records, filing systems, and project-related administrative data to support efficient department operations.
• Assist in preparing QS reports, payment documentation, cost summaries, progress updates, and other administrative requirements.
• Support tender, quotation, BOQ, and contract administration by compiling, organizing, and updating relevant documents.
• Coordinate the filing and tracking of contracts, purchase records, quotations, invoices, payment certificates, and supporting documents.
• Assist the QS team with data entry, spreadsheet updates, document control, report formatting, and routine project administration.
• Liaise with internal teams, vendors, and project stakeholders to collect required documents and ensure timely administrative follow-up.

Skills

Administration

Documentation

Coordination

Microsoft Excel

Microsoft Word

Education

Bachelor's Degree in Administration

Diploma in related field

Tools

BOQ knowledge

Contracts

Invoices

Job description

Quantity Surveyor and Procurement Administrator

Quantity Surveyor Administrator is responsible for providing administrative, documentation, and coordination support to the Quantity Surveying team across project, tender, contract, payment, and reporting activities. This role helps ensure that QS records, BOQs, contracts, quotations, invoices, payment documents, and project reports are properly maintained, updated, and accessible. The position supports smooth department operations by keeping documentation accurate, organized, and aligned with project and commercial requirements.

Key Responsibilities

Maintain accurate QS documentation, records, filing systems, and project-related administrative data to support efficient department operations.

Assist in preparing QS reports, payment documentation, cost summaries, progress updates, and other administrative requirements.

Support tender, quotation, BOQ, and contract administration by compiling, organizing, and updating relevant documents.

Coordinate the filing and tracking of contracts, purchase records, quotations, invoices, payment certificates, and supporting documents.

Assist the QS team with data entry, spreadsheet updates, document control, report formatting, and routine project administration.

Liaise with internal teams, vendors, and project stakeholders to collect required documents and ensure timely administrative follow-up.

Qualifications & Requirements

Diploma or Bachelor’s Degree in Administration, Quantity Surveying, Construction Management, or a related field.

Minimum 3 years of administrative experience, preferably within construction, project, QS, or commercial environments.

Familiarity with construction documentation, BOQs, contracts, quotations, invoices, or payment records is an advantage.

Strong filing, documentation, reporting, coordination, and organizational skills.

Proficient in Microsoft Excel, Word, and basic document management tools.

Detail-oriented, structured, reliable, and able to manage multiple administrative tasks accurately.

Samara Lombok is a vertically integrated hospitality and real estate development platform shaping South Lombok’s next generation of coastal destinations. We design, develop and operate luxury villas and resort assets with disciplined governance, sustainable design and long-term capital stewardship. Backed by international investors and expanding across multiple functions, we are building a high-performance team of leaders and operators committed to excellence, impact and responsible growth.