Executive Assistant to the President Director

TÜV Rheinland Group; Jakarta Pusat; On-site; IDR 200,000,000 - 280,000,000; Full time

Job summary

TÜV Rheinland Group seeks an experienced Executive and Administrative Professional to support a member of the executive management. You will manage the President Director’s calendar, coordinate meetings, prepare documents, and serve as the main liaison with internal and external stakeholders.

This role requires discretion, strong organizational skills, and excellence in English communication. You will engage with government relations activities and support cross-department collaboration in a

Qualifications

• Minimum of 3–5 years of experience as a Secretary or Personal Assistant to a senior executive.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills in English and other languages as applicable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple tasks professionally.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage and maintain the President Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, conferences, events, and business visits, including venue arrangements and minutes.
• Prepare, review, and format correspondence, reports, presentations, and other documents.
• Manage communications—emails, calls, letters, invitations—and ensure timely follow-up.
• Act as primary contact between the President Director and internal/external stakeholders.
• Organize and monitor action items to support decision-making and workflow.
• Maintain filing systems and confidential documents with proper access control.
• Conduct research and compile background materials on requested topics.
• Support personal matters of the President Director as required.
• Handle sensitive information with discretion and professionalism.
• Liaise with Legal, Compliance, Communications, and other departments to ensure coordinated external engagement.

Skills

Organizational skills

Multitasking

English proficiency

Communication skills

Discretion

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

TÜV Rheinland Group seeks an experienced Executive and Administrative Professional to support a member of the executive management. You will manage the President Director’s calendar, coordinate meetings, prepare documents, and serve as the main liaison with internal and external stakeholders.

This role requires discretion, strong organizational skills, and excellence in English communication. You will engage with government relations activities and support cross-department collaboration in a