Strategic Executive Assistant to President Director

TÜV Rheinland Group; Jakarta Pusat; On-site; IDR 167,400,000 - 256,680,000; Full time

Job summary

TÜV Rheinland Group is seeking an experienced Executive Secretary/PA to support the President Director in Jakarta. You will manage calendars, travel, meetings, and correspondence, and liaise with internal and external stakeholders to enable efficient decision-making.

Responsibilities include preparing materials, coordinating events, and handling confidential information with discretion in a fast-paced, multilingual environment.

Qualifications

• Minimum 3–5 years of experience as a Secretary or Personal Assistant to a senior executive.
• Excellent written and verbal communication skills in English and other languages as needed.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Manage President Director's calendar, appointments, travel and meetings.
• Coordinate internal/external meetings, events, venues, agendas and minutes.
• Prepare and format letters, reports, presentations, and documents as required.
• Handle communications—emails, calls, letters—and ensure timely follow-up.
• Serve as main contact between President Director and stakeholders.
• Organize action items and monitor progress for efficient workflow.
• Maintain filing systems, records, and confidential documents.
• Provide research and background material on requested topics.
• Support personal matters per company policies while maintaining discretion.

Skills

Secretary/PA experience

English communication

Education

Bachelor's in Business Administration

Tools

Microsoft Office

Job description

TÜV Rheinland Group is seeking an experienced Executive Secretary/PA to support the President Director in Jakarta. You will manage calendars, travel, meetings, and correspondence, and liaise with internal and external stakeholders to enable efficient decision-making.

Responsibilities include preparing materials, coordinating events, and handling confidential information with discretion in a fast-paced, multilingual environment.