Executive Assistant to General Manager - Luxury Resort

Anantara Hotels & Resorts; Kecamatan Ubud; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Anantara Ubud Bali Resort is seeking an organized Executive Assistant to support the General Manager on a day-to-day basis at our luxury property in Ubud, Bali. The role focuses on managing the GM’s calendar, coordinating meetings, and handling communications with internal teams and external partners.

The successful candidate will maintain excellent filing systems, ensure timely reporting, and assist with travel and hotel arrangements as needed.

Responsibilities

• Manage the General Manager’s daily schedule, appointments, and meetings.
• Prepare meeting agendas, minutes of meetings, reports, and correspondence.
• Handle incoming calls, emails, and other communications professionally.
• Coordinate meetings, appointments, and business arrangements with internal departments and external parties.
• Maintain proper filing and confidentiality of documents and information.
• Follow up on instructions and pending matters assigned by the General Manager.
• Assist with travel arrangements, hotel reservations, and other administrative requirements.
• Coordinate with department heads to ensure timely submission of reports and completion of assigned tasks.
• Perform other duties as assigned by the General Manager.

Job description

Anantara Ubud Bali Resort is seeking an organized Executive Assistant to support the General Manager on a day-to-day basis at our luxury property in Ubud, Bali. The role focuses on managing the GM’s calendar, coordinating meetings, and handling communications with internal teams and external partners.

The successful candidate will maintain excellent filing systems, ensure timely reporting, and assist with travel and hotel arrangements as needed.