Executive PA to General Manager

Minor Hotels; Kecamatan Ubud; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Anantara Ubud Bali Resort is seeking an Executive/Personal Assistant to support the General Manager with daily scheduling, meeting coordination, and confidential administrative tasks at our luxury property in Ubud.

The role involves handling communications, preparing reports, arranging travel, and coordinating with department heads to ensure smooth operations. A professional, discreet, and proactive approach is required.

Qualifications

• GM's daily schedule management
• Calendar coordination
• Professional communications handling
• Travel arrangements coordination
• Confidential document handling

Responsibilities

• Manage the General Manager’s daily schedule, appointments, and meetings.
• Prepare meeting agendas, minutes of meetings, reports, and correspondence.
• Handle incoming calls, emails, and other communications professionally.
• Coordinate meetings, appointments, and business arrangements with internal departments and external parties.
• Maintain proper filing and confidentiality of documents and information.
• Follow up on instructions and pending matters assigned by the General Manager.
• Assist with travel arrangements, hotel reservations, and other administrative requirements.
• Coordinate with department heads to ensure timely submission of reports and completion of assigned tasks.
• Perform other duties as assigned by the General Manager.

Job description

Anantara Ubud Bali Resort is seeking an Executive/Personal Assistant to support the General Manager with daily scheduling, meeting coordination, and confidential administrative tasks at our luxury property in Ubud.

The role involves handling communications, preparing reports, arranging travel, and coordinating with department heads to ensure smooth operations. A professional, discreet, and proactive approach is required.