Executive Assistant to Director

ANNJOY GROUP; Jakarta Selatan; In loco; IDR 120.000.000 - 180.000.000; Tempo pieno

Descrizione del lavoro

ANNJOY Group in Jakarta seeks an Executive Assistant to support the Director across business, operational, administrative, and project-related tasks. A background in Architecture or Interior Design is mandatory, with hands-on site coordination.

You will read drawings, liaise with contractors and vendors, manage schedules, prepare reports, and handle confidential information with discretion. This fast-paced role requires initiative, assertiveness, and the ability to multi-task across diverse

Competenze

• Minimum D3/S1 in Architecture, Interior Architecture, or Interior Design with strong technical construction knowledge.
• Able to read and understand architectural and interior technical drawings.
• Familiar with construction materials, finishes, technical terminology, and site execution.
• Comfortable visiting active construction sites and communicating directly with contractors and workers.
• Strong organizational, communication, and coordination skills.
• Proficient in Microsoft Office and general administrative tasks.

Mansioni

• Provide day-to-day executive and business support to the Director.
• Coordinate meetings, appointments, schedules, and business-related activities.
• Liaise with internal departments, business partners, vendors, and external parties on behalf of the Director.
• Follow up on instructions, assigned tasks, and outstanding matters to ensure timely completion.
• Assist in gathering information, preparing reports, and monitoring progress on various business initiatives.
• Handle confidential information and sensitive matters with professionalism and discretion.
• Undertaken various ad hoc executive and business-related assignments as required.
• Accompany the Director on architectural, interior, renovation, and construction site inspections.
• Read and understand architectural drawings, technical specifications, and construction terminology.
• Communicate directly with contractors, mandor, tukang, suppliers, and consultants.
• Monitor project progress, workmanship, and outstanding issues.
• Proactively identify discrepancies, technical problems, and unsatisfactory workmanship.
• Confidently raise concerns, report issues, and coordinate corrective actions.
• Ensure project-related instructions are communicated, followed up, and properly executed.

Conoscenze

Organizational skills

Communication skills

Coordination skills

Microsoft Office proficiency

Formazione

D3/S1 in Architecture/Interior Architecture/Interior Design

Strumenti

AutoCAD

SketchUp

Descrizione del lavoro

Executive Assistant to Director (Architecture or Interior Design Background Required)

Company: ANNJOY Group
Location: Jakarta
Employment Type: Full-Time

About the Role

We are looking for a highly capable, proactive, and versatile Executive Assistant to provide direct support to our Director across a wide range of business, operational, administrative, and project-related responsibilities.

This is a dynamic, hands-on position requiring someone who can think independently, solve problems, coordinate with different parties, and ensure tasks are executed efficiently.

A background in Architecture or Interior Design is mandatory, as the role will also involve site inspections, construction coordination, and technical project support.

The ideal candidate is assertive, resourceful, detail-oriented, emotionally resilient, and comfortable working in a fast-paced environment with high expectations.

Key Responsibilities

Executive & Business Support

Provide comprehensive day-to-day assistance to the Director on business, operational, and administrative matters.

Assist in coordinating meetings, appointments, schedules, and business-related activities.

Liaise with internal departments, business partners, vendors, and external parties on behalf of the Director.

Follow up on instructions, assigned tasks, and outstanding matters to ensure timely completion.

Assist in gathering information, preparing reports, and monitoring progress on various business initiatives.

Handle confidential information and sensitive matters with professionalism and discretion.

Undertake various ad hoc executive and business-related assignments as required.

Project & Technical Coordination

Accompany the Director on architectural, interior, renovation, and construction site inspections.

Read and understand architectural drawings, technical specifications, and construction terminology.

Communicate directly with contractors, mandor, tukang, suppliers, and consultants.

Monitor project progress, workmanship, and outstanding issues.

Proactively identify discrepancies, technical problems, and unsatisfactory workmanship.

Confidently raise concerns, report issues, and coordinate corrective actions.

Ensure project-related instructions are communicated, followed up, and properly executed.

Requirements

Mandatory Qualifications

Minimum D3/S1 in Architecture, Interior Architecture, or Interior Design with strong technical construction knowledge.

Able to read and understand architectural and interior technical drawings.

Familiar with construction materials, finishes, technical terminology, and site execution.

Comfortable visiting active construction sites and communicating directly with contractors and workers.

Strong organizational, communication, and coordination skills.

Proficient in Microsoft Office and general administrative tasks.

Essential Personal Qualities

Proactive and resourceful: Able to anticipate needs, take initiative, and find solutions independently.

Assertive and confident: Not afraid to speak up, question mistakes, and address problems directly.

Resilient attitude: Remains composed under pressure and responds professionally to direct feedback and high expectations.

Strong follow-through: Ensures tasks are completed without requiring constant reminders.

Adaptable and versatile: Willing to handle a wide range of responsibilities beyond architectural projects.

Detail-oriented: Observant, organized, and attentive to accuracy and quality.

Excellent interpersonal skills: Able to communicate effectively with senior management, office staff, contractors, and field workers.

Trustworthy and dependable: Demonstrates integrity, discretion, accountability, and a strong sense of responsibility.

Preferred Qualifications

2–5 years of relevant experience in architecture, interior projects, executive assistance, or business coordination.

Practical experience in site supervision or construction-related coordination.

Experience supporting senior management or business owners is an advantage.

Familiarity with AutoCAD and SketchUp.

Able to drive and possess a valid SIM A.

Willing to travel between office, project sites, and other business locations as required.

Who We Are Looking For

We are looking for someone who can become a reliable and trusted right-hand person to the Director.

You should be comfortable handling diverse responsibilities, managing changing priorities, working independently, and taking ownership of assignments.

This position is ideal for someone with an architectural background who enjoys a broader, more dynamic role involving business coordination, executive support, problem-solving, and hands-on fieldwork.

We value initiative, confidence, accountability, adaptability, and the ability to get things done.