Admin

WIN Architecture and Interior; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Benefits offered by this job

Generous benefits and flexible office"

Laptop provided by company

Ongoing learning and development"

Collaborative and inclusive company"

Job summary

WIN Architecture and Interior is seeking an experienced Admin to join our Jakarta studio. This full-time role supports project management, scheduling, document preparation and client communications in a professional design environment.

Based in our Jakarta office, you will maintain records, assist with proposals, handle inquiries, and manage office supplies while collaborating with a proactive team to ensure smooth operations.

Qualifications

• 2+ years in administrative support or similar role.
• Experience in professional services or design-focused environment is preferred.
• Strong organizational and prioritization abilities.
• Excellent written and verbal communication in English (and local language if applicable).
• Attention to detail and accuracy in records and documentation.

Responsibilities

• Provide admin support to project management, schedule meetings and coordinate travel.
• Maintain physical and digital records and filing systems.
• Prepare client proposals and contractual documentation.
• Handle calls, emails, and visitor inquiries professionally.
• Order and manage office supplies and equipment.
• Support team with ad-hoc administrative tasks as needed.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Customer-focused

Problem-solving mindset

Tools

MS Office suite

Google Workspace

Job description

About the role

WIN Architecture and Interior are seeking an experienced Admin to join their growing team in Jakarta. As an Admin, you will play a vital role in supporting the smooth operation of our architecture and interior design studio. This is a full-time position based in our Jakarta office.

What you\'ll be doing

• Providing administrative support to the project management team, including scheduling meetings, coordinating travel arrangements and managing calendars


• Maintaining accurate records and filing systems, both physical and digital


• Assisting with the preparation of client proposals and contractual documentation


• Handling incoming phone calls, emails and visitor inquiries in a professional and friendly manner


• Ordering and maintaining office supplies and equipment


• Supporting the wider team with ad-hoc administrative tasks as required

What we\'re looking for

• At least 2 years' experience in an administrative support role, preferably within a professional services or design-focused environment


• Strong organizational and multitasking abilities, with the capacity to prioritize effectively


• Excellent communication and interpersonal skills, with a customer-focused approach


• Proficiency in using MS Office suite and Google suites


• A keen eye for detail and a commitment to maintaining accurate records


• A proactive and problem-solving mindset, with the ability to work independently as well as part of a team

What we offer

At WIN Architecture and Interior, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits including:

• Generous benefits and flexible office hours


• Laptop provided by company


• Ongoing learning and development opportunities


• Collaborative and inclusive company culture

About us

WIN Architecture and Interior is a leading architecture and interior design studio based in Jakarta, Indonesia. We specialize in creating innovative and sustainable design solutions for a range of commercial and residential projects. Our talented team of architects, designers and support staff are driven by a shared passion for design excellence and delivering exceptional client experiences.

If this Admin role sounds like the perfect next step in your career, we\'d love to hear from you.