Architectural Executive Assistant to Director — Site & Projects

ANNJOY GROUP; Jakarta Selatan; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

ANNJOY Group in Jakarta seeks an Executive Assistant to support the Director across business, operational, administrative, and project-related tasks. A background in Architecture or Interior Design is mandatory, with hands-on site coordination.

You will read drawings, liaise with contractors and vendors, manage schedules, prepare reports, and handle confidential information with discretion. This fast-paced role requires initiative, assertiveness, and the ability to multi-task across diverse

Qualifications

• Minimum D3/S1 in Architecture, Interior Architecture, or Interior Design with strong technical construction knowledge.
• Able to read and understand architectural and interior technical drawings.
• Familiar with construction materials, finishes, technical terminology, and site execution.
• Comfortable visiting active construction sites and communicating directly with contractors and workers.
• Strong organizational, communication, and coordination skills.
• Proficient in Microsoft Office and general administrative tasks.

Responsibilities

• Provide day-to-day executive and business support to the Director.
• Coordinate meetings, appointments, schedules, and business-related activities.
• Liaise with internal departments, business partners, vendors, and external parties on behalf of the Director.
• Follow up on instructions, assigned tasks, and outstanding matters to ensure timely completion.
• Assist in gathering information, preparing reports, and monitoring progress on various business initiatives.
• Handle confidential information and sensitive matters with professionalism and discretion.
• Undertaken various ad hoc executive and business-related assignments as required.
• Accompany the Director on architectural, interior, renovation, and construction site inspections.
• Read and understand architectural drawings, technical specifications, and construction terminology.
• Communicate directly with contractors, mandor, tukang, suppliers, and consultants.
• Monitor project progress, workmanship, and outstanding issues.
• Proactively identify discrepancies, technical problems, and unsatisfactory workmanship.
• Confidently raise concerns, report issues, and coordinate corrective actions.
• Ensure project-related instructions are communicated, followed up, and properly executed.

Skills

Organizational skills

Communication skills

Coordination skills

Microsoft Office proficiency

Education

D3/S1 in Architecture/Interior Architecture/Interior Design

Tools

AutoCAD

SketchUp

Job description

ANNJOY Group in Jakarta seeks an Executive Assistant to support the Director across business, operational, administrative, and project-related tasks. A background in Architecture or Interior Design is mandatory, with hands-on site coordination.

You will read drawings, liaise with contractors and vendors, manage schedules, prepare reports, and handle confidential information with discretion. This fast-paced role requires initiative, assertiveness, and the ability to multi-task across diverse